Description
Summary Job Goal: Under the direct supervision of the Tribal Services Manager, this position is responsible for managing the annual updating and maintenance of tribal enrollment data, coordinating tribal ID services and supporting tribal election processes as requested. This position will provide support to the operations and finance staff as needed to support cross-training and department flexibility. Other duties as assigned.
Performance Responsibilities: include the following. Other duties may be assigned.
- Responsible for managing the AVCP region’s Tribal enrollment data, to include training, development of enrollment ordinances, and maintaining an updated confidential enrollment database.
- Coordinate the Tribal ID services to ensure this service is available to tribal members on a clear and consistent basis for Tribal Identification Cards and maintains a database for issued materials.
- Provide AVCP employee badges on a clear and consistent schedule.
- Responsible for maintaining Tribal Services vital equipment including tribal I.D. equipment, laptop equipment, translator equipment and other equipment; lend and bring the equipment to and from sites, track age and make timely requests for and take care of equipment replacement.
- Responsible for financial reporting of the Tribal ID payment files, deposits, etc.
- Assists and provides support to the Tribal Operations and Compliance team, cross-train in their basic functions and be able to provide support as needed.
- Coordinate the schedule, arrange and travel around the region as needed to provide Tribal ID Services; this included overnight stays.
- Assists and provides administrative support to Program Manager and team.
- Maintains and updates programmatic records and spreadsheets, prepares and regularly updates all databases.
- Participates in preparation and developing training materials, and present in workshop(s), etc.., enrollment ordinances and filing systems.
- Maintain central files on AVCP village governments, organic documents and tribal enrollment records.
- Maintain and update tribal council members and/ or full board listing monthly/quarterly.
- Process purchase requests in AVCP’s financial management software and order supplies for program.
- Process travel requests for large group and tribes.
- Maintains strict confidentiality of the information and the program.
Requirements
Knowledge and Competencies:
- The requirements listed below are representative of the knowledge, skill and/or ability required.
- To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Must be willing to work flexible hours as needed.
- Trustworthiness is required.
- This position requires a thorough understanding of the culture and the needs of the Tribes of the Yukon- Kuskokwim Delta region.
- Strong interpersonal skills to work effectively within and outside of AVCP; exercises tact and diplomacy in
- Strong adherence to corporate and departmental policies and procedures; maintain strict departmental and corporate confidentiality.
- Knowledge of AVCP region Tribe’s organization, federal, state, and local regulations and grant program administration is preferred.
- Familiarity with Yup’ik lifestyle, traditional, political, social, and cultural structures of the villages is preferred.
- Must be able to travel to villages frequently.
- Must have strong written and oral communication skills and establish and maintain effective programmatic working relationships.
- This position is subject to Native Preference per P.L. 93-638.
Education and Experience:
High School diploma or GED is required. A minimum of two (2) years’ experience in independent position is required. Knowledge of Desktop publishing software-Microsoft publisher, electronic mail software- Microsoft Outlook, Copier and Printer-document publication binding, Microsoft Office-Word, Excel, Power Point, Teams, Printer, Scanner, Facsimile machine, Progeny and/or Microix preferred.
Certificates, Licenses, Registrations:
Driver’s License
If the use of a company vehicle is required, the employee must have an active Alaska Driver’s license with a driving record that will allow the employee to be insured by the AVCP Vehicle Insurance Policy for use of company vehicles.
