Payroll Data Specialist

Company Overview

Throughout our worldwide network of experts, clients and communities, we are renowned for our leadership in fire protection engineering – a legacy of responsibility we have proudly upheld since 1939. Today, our expertise extends broadly across closely related security and risk-based fields – from accessibility consulting and risk analysis to process safety, forensic investigations, security risk consulting, emergency management, digital innovation and more.Our engineers and consultants collaborate to solve complex safety and security challenges, ensuring our clients can protect what matters most. For over 80 years, we have helped mitigate risks that threaten lives, property and reputations. Through technology, expertise and industry-leading research, weremain dedicated to our purpose of making our world safe, secure and resilient.At Jensen Hughes, we believe that creating and sustaining a culture of trust, integrity and professional growth starts with putting our people first. Our employees are our greatest strength, and we value the unique perspectives and talents they bring to our organization. Our wide range of Global Employee Networks connect people from across the organization, supporting career development and providing forums for individuals to share experiences on topics they're passionate about. Together, we are cultivating a connected culture where everyone has the opportunity to learn, grow and succeed together.

 Overview – Role

We are seeking a detail-oriented and organized Payroll Data Specialist with a strong focus on data entry to join our team. This is a full-time position, expected to work a consistent 40 hours per week.  In this role you will demonstrate basic knowledge of ADP, any ERP system, and proficiency in Microsoft Office ,ensuring accurate and timely payroll processing while maintaining compliance within organizational and legal standards.

Based in Mumbai , this will be a hybrid role responsible for supporting global operations.

This role offers the chance to work in a fast-paced environment and advance your career within a supportive and diverse team.

Key Responsibilities

• Data Entry and Maintenance - review and input employee master data into ADP and Deltek Costpoint, ensuring compliance with company policy as well as local, state and federal regulations maintaining and updating payroll records, ensuring data accuracy and integrity.
• Provide the necessary Employee Support by addressing the basic payroll-related inquiries from employees and escalate complex issues as needed and by supporting the onboarding process by ensuring new hire payroll data is entered correctly.
• Systems Utilization while working with ADP and ERP systems to manage payroll data and generate reports as needed while leveraging Microsoft office tools (Excel, Word, Outlook) for data management and communication.
• Manage compliance and reporting by ensuring payroll processes alignment with company policies and government regulations while assisting with preparing and distributing payroll reports for management and auditing purposes.
• Assist with preparing and distributing payroll reports for management and auditing purposes

Requirements and Qualifications 

• Degree in Accounting, Business Administration, or related field along with a basic knowledge of ADP payroll systems
• Familiarity with any ERP system (e.g., Deltek, SAP, Workday, etc.)
• Proficiency in Microsoft Office Suite (especially Excel and Word)
• Strong attention to detail and accuracy in data entry along with excellent organizational and time-management skills
• Basic understanding of payroll principles and compliance requirements
• Previous experience in a payroll or administrative role and US payroll experience preferred
• Basic knowledge of payroll rules and regulations and experienced in handling sensitive and confidential information

Why you should join Jensen Hughes

• Opportunity to grow within a supportive and collaborative team environment
• Access to training and development programs to enhance your expertise
• Career advancement with an established framework is in place – clearly defining expectations and outlining opportunities for advancement

 #LI-SR1

Jensen Hughes is an Equal Opportunity Employer. Qualified candidates will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.

At Jensen Hughes, we embrace innovation and understand that people are increasingly using artificial intelligence (AI) tools like ChatGPT and other generative platforms to learn, prepare and communicate.  We have provided some guidelines regarding the responsible use of AI in the recruitment process.  Please click here to review.

The security of your personal data is important to us. Jensen Hughes has implemented reasonable physical, technical, and administrative security standards to protect personal data from loss, misuse, alteration, or destruction. We protect your personal data against unauthorized access, use, or disclosure, using security technologies and procedures, such as encryption and limited access. Only authorized individuals may access your personal data for the purpose for which it was collected, and these individuals receive training about the importance of protecting personal data.  Jensen Hughes is committed to compliance with all relevant data privacy laws in all areas where we do business, including, but not limited to, the GDPR and the CCPA.  Additionally, our service providers are contractually bound to maintain the confidentiality of personal data and may not use the information for any unauthorized purpose.

*Policy on use of 3rd party recruiting agency for direct placements

Jensen Hughes will occasionally augment a recruiting search through agencies for certain positions when business conditions warrant. Jensen Hughes will not accept resumes, inquiries or proposals from recruiting agencies as an acceptable method to consider a candidate. 3rd party recruiting agencies must sign a standard Jensen Hughes agreement after being evaluated and accepted by a Human Resources or Talent Acquisition manager, or member of the talent acquisition team. Hiring managers and employees of Jensen Hughes are not authorized to accept resumes, engage in fee-based searches through recruiting firms or sign a search agreement. Please note this policy does not apply to “staffing firms” or firms that are involved with hiring temporary staff. Any recruiting agency interested in being considered may contact our recruiting team at jensenhughesrecruiting.com.