General Summary
The Sr. HRIS Specialist is responsible for maintaining and optimizing the Human Resources Information System (HRIS) to ensure accurate employee data management, compliance, and efficient HR operations. This role supports HR functions through data integrity, reporting, system administration, and process improvements.
This position supports the Wholesale and Retail Footwear business.
The responsibilities described below are considered essential functions of the role. This position is based in our LIC office and requires working on-site.
Key Responsibilities
HRIS & Systems Administration
- Monitor data integrity, proactively identifying and resolving discrepancies
- Maintain and update employee data within ADP, ensuring accuracy, completeness, and timeliness
- Manage system configurations, including company policies, job templates, and organizational structures
- Serve as system security administrator to administer user access and system permissions, ensuring appropriate role-based security and safeguarding confidential employee information and
- Oversee system integrations and monitor the Integration Dashboard to ensure optimal performance including file feeds and system updates
- Troubleshoot system issues and provide ongoing user support and training
- Partner with HR, IT, and vendors to enhance system functionality and streamline workflows
- Support HRIS implementations, upgrades, testing, and system enhancements
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Employee Data & Lifecycle Management
- Process employee lifecycle transactions including hires, terminations, promotions, transfers, and bonuses
- Troubleshoot onboarding and data flow issues between systems (e.g., recruitment, benefits and HRIS platform)
- Maintain accurate organizational and employee records across systems
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Reporting & Analytics
- Generate and analyze standard and ad hoc HR reports to support business needs and decision-making
- Produce recurring reports (e.g., monthly corporate and retail reports), ensuring accuracy and consistency
- Document report generation processes, including parameters, logic, and supporting visuals for reference
- Distribute required reports to internal stakeholders and external systems as needed
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Compliance & Audits
- Ensure compliance with federal, state, and local regulatory requirements, including EEOC, California Pay Data Reporting, etc.
- Assist with internal and external audits by preparing documentation and validating data accuracy
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Benefits & Payroll Support
- Process benefits-related tasks including Guardian invoice management and HSA employer funding (e.g., WEX)
- Support annual processes such as merit increases and holiday bonus administration
- Assist with benefits reporting and reconciliation activities
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Process Improvement & Documentation
- Develop, maintain, and document HRIS procedures, policies, and best practices
- Identify opportunities for process improvements and increased efficiency across HR systems and workflows
- Able to manage multiple projects and deadlines with support and resources as needed
- Perform other duties and special projects as assigned
Required Qualifications
- Bachelor’s degree in Human Resources, Information Systems, Business Administration, or related field
- Minimum of 2–5 years of experience working with HRIS platforms (e.g., Workday, ADP, SAP SuccessFactors, UKG)
- Strong attention to detail with a focus on data accuracy and integrity
- Experience with HR reporting tools and data analysis
- Knowledge of HR compliance requirements, including EEOC reporting
- Ability to handle sensitive and confidential information with discretion
- Strong problem-solving, organizational, and communication skills
- Proficiency in Microsoft Excel and other data management tools.
The expected base salary for this position ranges from $85,000-$90,000. Ranges are based on various factors such as relevant skillset, training, years of experience related to the current job description, education, and our organizational structure. In addition to the base salary, Steve Madden offers a competitive benefits package that includes health and dental insurance, life insurance, disability insurance, 401K, paid holidays, a generous paid time-off policy, and career opportunities within a dynamic team.
