National IP & Grants Compliance Officer

Introduction

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to ensuring a workplace where all employees can thrive professionally, while working towards harnessing the full potential of migration. Read more about IOM's workplace culture at IOM workplace culture | International Organization for Migration

Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, internal and internal-equivalent candidates as well as external women candidates are considered as first-tier candidates.

Organizational Context and Scope

Under the overall supervision of senior Resources Management Officer and the direct supervision of Resources Management Officer, the incumbent will the administrative and financial monitoring of programmes implemented through implementing partners (IPs) and Grants Recipient Entities (GREs), in accordance with IOM policies, procedures and donor requirements.

1. Contribute to the coordination and day-to-day functioning of the IP & Grants Compliance Unit, including planning and implementation of IP/GRE compliance and monitoring activities across the mission.

2. Provide technical support and guidance on IP/GRE financial and administrative compliance matters to Programme Managers, IPSCs, and other relevant colleagues, highlighting applicable requirements and potential risk areas.

3. Review and contribute to the improvement of tools used by the Unit, including the due diligence assessment tool and the IP Performance Evaluation tool, and suggest enhancements where relevant.

4. Conduct due diligence assessments and prepare reports identifying IP/GRE risk levels and potential areas for improvement, where applicable.

5. Contribute to due diligence, selection, contracting, financial monitoring, risk mitigation, and performance evaluation processes in accordance with IOM policies and donor regulations.

6. Review IP/GRE budgets and provide analytical input on cost reasonableness, alignment with market benchmarks, eligibility of projected expenses, and compliance with donor conditions prior to agreement finalization.

7. Provide analytical input to IPSCs/GRCs regarding IP/GRE financial systems, governance structures, past performance, and organizational capacity.

8. Review IP/GRE financial reports and payment requests, ensuring that expenditures are adequately supported and consistent with contractual obligations prior to submission for approval.

9. Coordinate with Programme and M&E Units to confirm that narrative and performance deliverables have been reviewed prior to processing payments.

10. Participate in the organization and conduct of mid-term and final spot-checks of supporting financial documentation, ensuring findings are properly recorded and follow-up actions are tracked where required.

11. Contribute to the development and improvement of IP-related SOPs, tools, and internal control practices to strengthen accountability, efficiency, and transparency.

12. Organize or support workshops for Implementing Partners aimed at strengthening financial management capacity, clarifying IOM compliance procedures, and exchanging good practices.

13. Develop and maintain SOPs for the IP & Grants Compliance Unit to ensure full compliance with IOM internal regulations, rules, and guidance.

14. Provide guidance and day-to-day technical input to staff within the IP & Grants Compliance Unit, promoting quality outputs and adherence to IOM standards.

15. Participate in internal coordination meetings and audits, providing documentation and information related to IP/GRE management and financial monitoring.

16. Contribute to mission-wide risk management and compliance initiatives, ensuring alignment of IP/GRE monitoring mechanisms with IOM policies and internal control frameworks.

17. Perform such other duties as assigned.

Required Qualifications and Experience

Education

• Bachelor’s degree in business administration, Accounting, Finances, or related fields from an accredited academic institution with two years of relevant professional experience; or,
• Masters in above fields.

Professional certification as Chartered Accountant or certified public accountant is an advantage.

Accredited Universities are those listed in the UNESCO World Higher Education Database.

Experience

• Proficient in Microsoft Office applications e.g. Word, Excel, PowerPoint, E-mail, Outlook.

• Experience in project finance management.

• Experience in project financial reporting and knowledge in conducting audit or compliance review processes.

• Strong attention to detail and ability to organize paperwork in a methodical way. 

• Discreet, detail and client-oriented, with patience and willingness to learn new things. 

• Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage. 

Skills

• In depth knowledge of the broad range of migration related subject areas dealt with by the Organization.

• Knowledge of UN and bilateral donor programming.

• Knowledge of financial rules and regulations.

Knowledge of International Public Sector Accounting Standards (IPSAS)

Languages

All IOM staff members in all categories are required to be fluent in one of the IOM's official languages (English, French, Spanish).

For this position, fluency in Turkish and English is required (oral and written)

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Required Competencies

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

Values - all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators Level 2

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators Level 2, if with direct reports

• Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
• Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
• Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
• Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
• Humility: Leads with humility and shows openness to acknowledging own shortcomings. 

Notes

Please refer to this link for guidance on IOM Job Category.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, security clearances.

IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.

IOM only accepts duly completed applications submitted through the IOM e-Recruitment system (for internal candidates link here). The online tool also allows candidates to track the status of their application.

No late applications will be accepted. Only shortlisted candidates will be contacted.

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies