Description
Mill Creek LLC is a tribally owned SBA 8(a) small business specializing in the planning, procurement, and installation of furnishings, fixtures, and equipment (FF&E) for healthcare facilities nationwide. As part of our comprehensive services, we provide transition and equipment planning solutions to support seamless project execution.
The IO Transition Planner plays a critical role in managing the movement of personnel, equipment, and commodities while maintaining contractual compliance and ensuring complete client satisfaction. This role requires strong organizational, communication, and multi-tasking abilities. The Transition Planner must be detail-oriented, proactive, and capable of managing complex, high-stakes projects in a collaborative team environment.
The Transition Planner is responsible for planning, coordinating, and executing all aspects of project transitions involving FF&E. Key responsibilities include:
Planning and Coordination
- Provide transition planning, consulting, research, and analysis for healthcare FF&E projects.
- Assist in developing detailed inventories, equipment utilization and procurement plans, budgets, reports, and layout drawings.
- Develop and maintain master and departmental transition schedules aligned with project and construction timelines.
- Identify project timelines, milestones, and critical paths, and coordinate resource allocation for efficient user moves.
- Create detailed move plans, implementation schedules, “To/From” worksheets, and sequencing documents during both design and construction phases.
- Participate in space planning and FF&E review with users and the design-build team.
Client and Stakeholder Engagement
- Conduct planning and implementation meetings (e.g., 90-day onsite, 60-day virtual, and pre-move briefings).
- Serve as liaison between equipment planners, users, facility staff, and government representatives.
- Prepare and distribute meeting agendas and minutes for all transition-related activities.
Move Management
- Coordinate and supervise all FF&E-related vendor moves, including artwork and specialty items.
- Manage on-site move activities including bid preparation support, vendor evaluation, and selection.
- Oversee storage and warehousing logistics for equipment deliveries and documentation compliance.
- Manage DRMO/DLA processes and documentation (e.g., 1348-1A, 601 forms) in coordination with warehouse staff, Med Group BMET, MEMO, and logistics teams.
Documentation and Reporting
- Ensure timely creation and maintenance of DMLSS lists, PRCL updates, door sheets, punch lists, and equipment tracking logs.
- Maintain and update project tracking tools, such as Audaxware, for inventory and scheduling adjustments.
- Assist with preparation of all submittals, including warehousing, security, training, testing/certification, and inspection documentation.
- Generate staff training materials including orientation agendas, PowerPoint presentations, and "Day in the Life" training documentation.
Site Support and Installation Oversight
- Oversee and coordinate on-site installations, ensuring compliance with design specifications.
- Supervise IO Carpenter installations and ensure spaces are set up per the equipment drawings.
- Support space readiness, including minor cleaning and organization as needed prior to final transitions.
- Manage punch list resolution, including vendor coordination for incomplete items.
Public Relations and Facility Coordination
- Support internal communication and distribute project-related materials, signs, and flyers.
- Coordinate ribbon-cutting and other public-facing project activities as needed.
- Manage base/facility access for project personnel and vendors.
- Coordinate all facility and government inspections, walkthroughs, and schedule confirmations.
Administrative and Cross-Functional Support
- Perform clerical and administrative tasks including scanning, filing, mailing, and travel coordination.
- Support project superintendents and field staff with communication and coordination across teams and vendors.
- Update and maintain the FF&E/LVS installation schedule in collaboration with project stakeholders.
- Assist in preparation of close-out documents including DD250, DD1354, BMET packages, and other final deliverables.
- Schedule and facilitate meetings with BMET, MEMO, logistics, IMIT, housekeeping, and other key stakeholders.
Other Duties
Support additional tasks as directed by project leadership to ensure project success.
Requirements
- Experience in healthcare facility transition planning or a related field preferred.
- Strong organizational and communication skills; ability to coordinate complex logistics and timelines.
- Proficient in Microsoft Office Suite; experience with Audaxware or similar FF&E/transition planning software is a plus.
- Ability to manage multiple stakeholders, vendors, and tasks in a fast-paced environment.
- Familiarity with military or federal healthcare systems and documentation (e.g., DD forms) is desirable.
- Willingness to travel and be onsite during critical phases of the project.
Indian Preference Exercised: Prairie Band, LLC is subject to Title 22: Employment Code of the Prairie Band Potawatomi Nation. In accordance with Title 22, this position is designated as a TIER 2 position. Preference will be given to individuals to the extent required pursuant to Section 22-2-4(B).
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