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Administrative Assistant, Facilities at ErinoakKids Center for Treatment and Development (Mississauga) · CodeHub Jobs

Job description

Temporary Full Time until March 31, 2027
Mississauga Site
37.5 hours/week
Work Arrangement: On Site
New Position
Compensation Range: $31.64 – $37.03/hour
Position Summary:
Reporting to the Director of Facilities, the Facilities Administrative Assistant provides administrative and operational support to ensure efficient, and effective day-to-day functioning across all sites. The role coordinates facilities requests, work orders, space use, vendors, and procurement activities, while supporting the sites, and monitoring and supporting facilities security access. This position contributes to a well‑maintained, organized, and responsive facilities environment.

Key Responsibilities:

Review incoming work orders; approve or decline as appropriate; clarify staff requests to provide clear direction and notes to Facilities Technicians to support timely completion
Follow up with meeting room setup requests to ensure the room is booked appropriately, capacity limits are met as well as working with housekeeping company to clarify questions they have around room setups
Communicate with the housekeeping company, monitor access badges, and follow up with on-site concerns and cleaning needs
Monitor and assist with staff relocations and moves including phone extensions, program related room movement, space utilization, housekeeping and trades
Coordinate with the Purchasing department to support site procurement needs
Support site specific telephone, extension, and network services alongside Helpdesk to ensure they are always operational
Ensure printer toners are available, printers are in working condition and submitting service requests for printer related issues
Active member of Joint Health and Safety and Infection Prevention and Control committees
Report to Health and Safety Specialist about general housekeeping concerns, conduct workplace inspections and submit follow up tasks and documentation

Qualifications:

College Diploma or Undergraduate Degree in a relevant field and/or five years equivalent combination of education, training and experience
Knowledgeable of Health & Safety legislation, H&S certification preferred
First Aid & CPR certification preferred
Experience working within a fast-paced facilities environment
The ability to work independently and in a collaborative environment.
Superior communication skills (written and verbal)
Exceptional time management and problem-solving skills to perform tasks with minimal supervision, and within required deadlines
Excellent computer skills with proven proficiency in Microsoft 365 and experience using Meditech MM module a definite asset
Bilingualism in French and English is an asset

Internal Deadline: May 6, 2026

Attn: Internal Staff

Staff actively working in these roles may be prioritized based on your circumstances:

Expression of Interest (EOI): Employees currently in this position who wish to be considered for a transfer (including a change in stream, site, or employment status) should select “Paste Resume” and clearly outline your requested change in the text box provided.

Position Change: Employees applying for change in position or a promotion, please submit a cover letter and resume.

We’re committed to creating an accessible and inclusive candidate experience. If you need an accommodation at any point in the hiring process, please reach out to our People & Culture team when someone contacts you and we’ll be happy to support you.

Join us on our mission to make a difference and impact on the lives of children and youth with disabilities. Apply today to join the ErinoakKids team!

@Erinoakkids
The successful candidate will be required to complete a vulnerable sector search.
Please note that all prospective ErinoakKids employees are subject to mandatory immunization requirements, as a condition of obtaining and maintaining employment.

Disclosure: Please note ErinoakKids uses artificial intelligence (AI) tools, including Talent Fit integrated with JazzHR, to assist in the initial screening and assessment of job applications. This tool helps us efficiently identify candidates whose qualifications align with the requirements of the role. Applications are reviewed by our recruitment team to ensure a fair and equitable hiring process.

Administrative Assistant, Facilities

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