Bilingual Administrative Assistant

Description

ABOUT LUMINOS CREATIVE

Luminos Creative combines decades of marketing, design, and compliance expertise in the insurance industry. We specialize in compliance-ready marketing strategies, creative execution, and printing operations that elevate and protect our clients’ brands.

We operate in a fast-paced, high-accountability environment where precision, organization, and communication matter.

POSITION SUMMARY

We are seeking a highly organized, bilingual (English/Spanish) Administrative Assistant who thrives in a dynamic environment and takes pride in keeping operations running seamlessly.

This is not just a front desk role — it’s the operational heartbeat of our office.

You will be the first impression of Luminos Creative while also serving as a key internal partner across departments. The ideal candidate is detail-obsessed, proactive, and able to juggle multiple priorities without missing a beat.

If you are someone who anticipates needs before they arise, communicates clearly in both English and Spanish, and enjoys creating structure in a busy environment — we want to meet you.

WHAT YOU WILL OWN:

Office Operations & Organization

• Oversee daily office functions including reception, mail, filing, and maintaining a professional workspace
• Ensure the office is organized, stocked, and operating efficiently at all times
• Manage office supply inventory and vendor relationships
   

Front Desk & Communication

• Serve as the first point of contact for visitors, vendors, and team members
• Greet guests and manage front desk check-ins with professionalism
• Communicate confidently in both English and Spanish
   

Administrative & Leadership Support

• Provide administrative support to leadership and cross-functional teams
• Coordinate conference room scheduling, meeting setup, and event logistics
• Assist with internal projects and company initiatives
   

Facilities & Logistics

• Coordinate maintenance requests and workplace improvements
• Manage deliveries and packages (must be able to lift/move 50+ lbs when needed)
• Support vendor coordination and office logistics
   

Requirements

WHAT MAKES YOU A STRONG FIT:

REQUIRED QUALIFICATIONS:

• Fluent in English and Spanish 
• 2+ years of office coordination or administrative experience
• Exceptional organizational and multitasking skills
• Strong attention to detail and follow-through
• Comfortable in a fast-paced, high-accountability environment
• Proficient in MS Office and Google Workspace
• Ability to lift/move packages 50 lbs or more
• Must be located in Houston, TX and able to work in-office

PREFERRED QUALIFICATIONS:

• Experience managing vendors, facilities, or conference/event logistics.
• Proven ability to improve office operations and streamline workflows.
• Basic bookkeeping experience.

WHAT WE OFFER:

We invest in professionals who take ownership and perform at a high level.

• Competitive base salary
• Annual performance-based bonus structure
• Comprehensive health benefits (medical, dental, vision)
• 401(k) retirement plan
• Structured annual performance reviews and growth conversations

We reward accountability, organization, and consistent performance.

WHY JOIN LUMINOS CREATIVE?

• Stable, growing company in a specialized industry
• Collaborative team environment
• Opportunity to take ownership and make a visible impact
• Exposure to marketing, public relations, and print operations

 If you are bilingual, highly organized, and ready to be the operational anchor of a growing creative company in Houston — we encourage you to apply 

Job Type: Full-time

Hourly Rate Range: $20.00 - $25.00 per hour - Based on experience

Location: Houston, TX, In Office

NOTE:

This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an “at will” relationship. Luminos Creative provides equal employment opportunities to all applicants, without regard to unlawful considerations of or discrimination against race, religion, creed, color, nationality, sex, sexual orientation, gender identity, age, ancestry, physical or mental disability, medical condition or characteristics, marital status, or any other classification prohibited by applicable local, state, or federal laws. Luminos Creative may obtain a 'consumer report' about you from a consumer reporting agency for employment purposes. A 'consumer report’ is a background screening report that may contain information regarding your criminal history, driving history, and information about you.