Records Management Specialist (Temporary)

Position Summary

The Records Management Specialist, under direct supervision, will be responsible for the retention and destruction of closed client paper files. 

Responsibilities

1. Records Management and Support
   1. Processes client paper files for retention and destruction according to the Records Management Policy and Records Management Standard Operating Procedure.
   2. Scanning client paper files into the Electronic Health Record system that do not meet the destruction requirements.
   3. Assists with record requests (e.g., locating, scanning, and sending records), as needed.
   4. Establishes rapport with staff, while maintaining appropriate boundaries.
2. Communication
   1. Communicates and working with a multi-faceted team of professionals.
3. Supervision
   1. Receives Supervision
      1. Receives supervision from and actively communicate with supervisor on an ongoing basis throughout the week by phone, email, written message and when possible, in person regarding program matters.
4. Leadership
   1. Establishes rapport with staff, while maintaining appropriate boundaries.
5. Risk
   1. Maintains confidentiality and working in a professional manner with colleagues.

Qualifications

1. Credentials/Licensure:
   1. Valid driver’s license and car insurance.
2. Clearances:
   1. State Police
   2. FBI
   3. Child Abuse Clearances

Working Conditions

1. Physical Demands
   1. This position requires operating a keypad device 50% of the day and electronic/office equipment 50% of the day. Travel is required approximately 5 times per month about 25% of the day. Fingers, thumbs, hands, wrists, elbows, legs and feet are all routinely used throughout the day. The lower and upper torso is used 25% of the day. Employee must meet minimum requirements for hearing, speech, and vision. Walking is required 25% of the day. Standing occurs 25% of the day. Sitting happens 75% of the day. Reaching above the shoulder as well as bending and twisting are performed 25% of the day. This function routinely lifts 10 pounds, 4 times per day. The maximum lift is 25 pounds, 1 time per day. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
2. Mental Demands:
   1. Continually handles nothing.
   2. Frequently performs multiple tasks and handles distractions that interfere.
   3. Occasionally handles diversity of problems and the need to concentrate.
   4. Seldom has the need for quick decisions.
3. Environmental Factors
   1. Office
4. Working Hours
   1. Monday through Friday, up to 40 hours per week. Part-time/Full-time