Description
The Humanities Division Administrative Assistant supports the administrative, operational, and communal life of the Humanities Division. This role combines clerical support, space stewardship, and event coordination to sustain an organized, hospitable, and academically supportive environment for students and faculty.
Core Responsibilities:
1. Administrative & Clerical Support
- Assist faculty and the Division Chair with copying, scanning, and basic course-related tasks
- Support communication needs (announcements, emails, event promotion)
- Provide general secretarial support as needed across the Humanities Division
2. Division Operations & Space Management
- Maintain a clean, orderly, and welcoming shared space (tables, furniture, common-use areas)
- Monitor, track, and purchase supplies in coordination with faculty
- Submit receipts and assist with basic budget tracking procedures
- Report and help coordinate resolution of facility or equipment issues with appropriate campus personnel
- Help maintain shared equipment (e.g., computers, printers) in working order
3. Library & Resource Maintenance
- Organize and maintain departmental and divisional library resources (books, periodicals, reserves)
- Re-shelve, catalogue, and ensure materials are accessible
- Monitor condition of resources and identify needs in consultation with faculty
4. Event & Program Support
- Assist with planning and execution of Humanities Division programs and events
- Support logistics including set-up, communication, and clean-up
- Help coordinate materials and purchasing for events
5. Community & Hospitality
- Contribute to a welcoming and engaged academic environment
- Support initiatives that foster student interaction and intellectual community within the division
Requirements
- Major or minor within the Humanities Division
- Strong written and verbal communication skills
- Organizational ability and attention to detail
- Ability to work independently and manage time effectively
- Dependable and trustworthy
- Familiarity with relevant academic coursework and basic research practices
- A demonstrated interest in fostering hospitality and community
