P2610 - Administrative Assistant - Part-time

Debiopharm is an independent biopharmaceutical company based in Switzerland with an ongoing commitment to research in oncology and infectious diseases in order to improve patient outcomes and quality of life. Our main activities include drug development, drug manufacturing and digital health investment. Debiopharm International SA aims to develop innovative therapies that target high unmet medical needs. Our unique “development only” business model allows us to act as a bridge between disruptive discovery products and patient access in international markets. We first identify high-potential compounds for in-licensing, clinically demonstrate their safety and efficacy and then select large pharmaceutical commercialization partners to maximize patient access globally.

At Debiopharm you will be at the forefront of the fight against cancer and infectious diseases, and you will have the opportunity to work on new innovative medicines for patients. Efficiency is our mode of action, saving lives our collective target.

We are looking for a proactive and highly organized professional to support the Head of Commercial Alliance Management Team, based at our Headquarters in Lausanne, Switzerland, as 

Administrative Assistant – 50% 

Contractor Permanent position | Lausanne, Switzerland 

Your Mission: Serve as the operational pillar for the Head of BD and Global Commercial Alliance Management and team. 

You will ensure total fluidity in their professional daily life, with a specific focus on complex agenda management, congress logistics, and the organization of high-stakes client meetings. 

We require availability for a minimum of 4 hours every working day, with flexibility to structure those hours in the mornings or afternoons. 

Your Responsibilities 

• Agenda mastery: proactively manage internal and external appointments, including last minutes adjustments to support prioritization. 

• High-level logistics: take full ownership of travel arrangements (flights, hotels, complex itineraries) and end-to-end coordination for major national and international congresses. 

• Partner interface: coordinate logistics and scheduling for all individual client and commercial partner meetings/events. 

• Communication support: create, format, edit high-quality professional documents and PowerPoint presentations in both English and French. 

• Budget follow-up: support in tracking and ensure alignment with the annual budget on a quarterly basis using a financial ERP. 

Requirements

Your profile 

• Education & languages: Bachelor’s degree, CFC, or equivalent, with excellent written and verbal communication skills in both English and French. 
• Experience: Minimum of 5 years of relevant and transferable experience, in an international and fast-paced environment 
• Technical expertise: Tech-savvy in Microsoft Office 365 applications (Teams, SharePoint, PowerPoint). 
• Soft skills: 

• Absolute discretion, professionalism, and a high level of confidentiality. 

• Ability and agility to anticipate roadblocks, manage multiple priorities in a fast-paced environment. 

• Team player with strong interpersonal skills and a service-oriented mindset. 

• Proactive stakeholders’ engagement and management, with transparent communication. 

Benefits

What we Offer: 

• Join a company at the forefront of innovation in oncology and anti-infective development 

• Work in an inclusive and respectful environment, proud to be Equal-Pay certified 

• Grow within a culture that values people, purpose, and performance 

What to Expect in the Recruitment Process: 

If your application is selected, you’ll be invited to interviews with Talent Acquisition and the Hiring Manager via Teams, followed by a panel interview and reference checks. Communication is handled via Workable—check your spam folder for emails from *@outbound.workable.com. 

Please contact our HR Department prior to submitting any profiles. We cannot accept unsolicited applications from agencies or recruiters.