Job description
Under the guidance of the Head of Finance and in close collaboration with Project Managers, this role supports the financial management of projects across their full lifecycle. Key responsibilities include budgeting, forecasting, and financial planning, supporting Project Managers in monitoring project expenditures and ensuring compliance with donor and organisational requirements, and preparing financial reports and payment requests.
The role also involves overseeing project accounting and financial operations within ERP systems, supporting audits and partner financial management, and ensuring adherence to German accounting standards (HGB) and tax regulations.
Budgeting, Forecasting and Financial Planning- Support budget development during the project proposal phase, ensuring alignment with organisational objectives and donor requirements.
- Support Project Managers (PMs) in managing budget monitoring tools, including forecasts and cash flow projections.
- Develop budget revisions as required throughout the project lifecycle.
Financial Monitoring and Reporting- Monitor project expenditures against approved budgets, ensuring compliance with internal policies and donor regulations.
- Prepare and contribute to financial reports for donors.
- Prepare payment requests in line with donor requirements and project cash flow needs.
- Support the compilation of internal financial reports for management analysis, including intercompany transactions.
- Perform regular budget vs. actual analysis, identifying variances and ensuring corrective actions are implemented in line with funding restrictions.
- Coordinate and support expenditure verifications, audits, and financial reviews.
- Oversee financial management of partners and sub-grantees, ensuring compliance with agreements and donor rules.
- Provide capacity building and financial guidance to partners as needed.
Project Accounting and Financial Operations- Monitor project expenditures and resource utilisation in the ERP system, working closely with PMs to ensure alignment with approved budgets and funding agreements.
- Ensure transactions are efficiently processed and accurately and timely recorded in the system.
- Monitor expenditure of assigned projects within the ERP.
- Adopt and maintain proper bookkeeping and accounting best practices.
- Ensure proper documentation and audit trail for all project-related financial transactions.
Compliance, Tax and Financial Governance- Support compliance with German accounting standards (HGB) and applicable tax regulations.
- Contribute to the preparation of financial statements under local accounting regulations.
- Liaise proactively with external accountants, tax advisors, and auditors as needed.
- Ensure financial procedures align with organisational and funding compliance requirements.
Your profile
Essential criteriaEducation and Experience:
- Degree in accounting, financial management, or a related discipline
- Minimum 5 years of professional experience in a comparable position, ideally within a non-profit organisation
Specific expertise required:
- Understanding of tax issues, particularly VAT, German accounting standards (HGB), and regulations applicable to non-profit organisations
- Experience in accounting for grants from foundations, institutional donors, and/or multilateral organisations
Core technical skills:
- Proficiency in using ERP systems
- Excellent familiarity with Excel
Languages required:
Desirable criteriaPreferred/asset experience:
- Experience in a non-profit organisations
Other desirable skills:
- German language skills
- Proven ability to work independently and under pressure
- Very accurate, structured, and reliable work ethic
- Strong team player with the ability to work and communicate efficiently in an international, diverse environment
Our offer
- A job with purpose. With us you will work in a team of highly engaged people and with your skills you can make a positive contribution to our work in the field of climate change.
- You will get to know the entire organization and be more than just a cog in the wheel.
- We are working in a positive and inspiring working atmosphere with an international team. Our Berlin office is located near Moritzplatz in the heart of the lively Kreuzberg, surrounded by a dynamic startup scene
- Flexible work environment
ConditionsApplication deadline: Until filled
Start date: 01.07.2026 (or as soon as possible after this date)
Terms: We are looking for a long-term collaboration. Currently we can offer a fixed term contract for 2 years with the perspective of extension based on performance and funding.
Renumeration: €52,353.00 - €57,719.00 gross annually in accordance with Level 4 of our renumeration scale. The rate will be commensurate with qualifications and experience.
Vacation: 29 days paid annual leave for each year worked (pro rata)
Please apply with:
- your CV
- cover letter addressing essential criteria, listing of three references, and include your earliest start date and salary expectations
Please use PDF format exclusively using the application form.
Applications by email or by post can unfortunately not be processed.
We are a diverse and inclusive team and welcome your application regardless of your gender identity or expression, sexual orientation, religion, ethnicity, age, neurodiversity, disability status, citizenship, or any other aspect that makes you unique.
