SeniorFull TimeENAfrica
Project Description
Meeting Targets and Maintaining Epidemic Control (EpiC), a global project funded by the U.S. President’s Emergency Plan for AIDS Relief (PEPFAR) and the U.S. Department of State (DOS), that provides strategic technical assistance and direct service delivery to achieve HIV epidemic control among all at-risk populations; strengthen global health security (GHS), including outbreak response; expand tuberculosis detection and treatment (TB), improve maternal and child health (MCH), address malaria; and promote health systems strengthening (HSS) including supply chain management.
The EpiC Cameroon buy-in will support the continuation and expansion of life-saving HIV prevention, treatment, care, and support services in Cameroon, building upon the foundational work of previous PEPFAR-funded initiatives. The focus will be on strengthening community-led platforms and integrating them with facility-based systems to increase access to quality HIV-related services, particularly for populations at higher risk of HIV, Children and Adolescents Living with HIV (C/ALHIV), HIV-exposed infants (HEIs), and their caregivers.
The program will contribute to closing gaps across pediatric HIV cascades, ensuring children are healthy, safe, stable, and schooled through comprehensive case management. Collaboration with the Government of Cameroon (including the Ministry of Public Health and the National AIDS Control Committee), PEPFAR clinical partners, the Global Fund, and local community organizations will be essential to ensure the delivery of high-quality, evidence-based, family-centered where necessary and population-specific interventions.
Job Description
The EpiC Senior Finance & Operations Officer position, reporting to the Finance Manager, will be based in Yaounde, Cameroon and supervise a team of zonal finance officers. S/he will provide support and assistance to the technical team on project finance and operations, will coordinate with the FHI 360 Country Office and HQ to provide financial and operational support. S/he will be responsible for operational and finance duties associated with travel and activity planning including logistics arrangements as well as facilitating financial document management of the project.
Job Responsibilities
Operational duties:
Assist with the planning, logistics, and management of meeting, workshops, and trainings.
Responsible for coordinating travel authorization (TA) and travel expenses report (TER) of staff and coordinate with finance staff to ensure timely submission of the TAs and TERs. Make staff travel arrangements e.g. hotel booking, ticketing, travel insurance, etc.
Serve as point of contact for all logistical and finance needs for the project
In coordination with the Procurement team, reconcile the accounting system (invoices) with the asset list.
In coordination with the Procurement team, conduct annual inventory review and prepare annual inventory report for submission to the Director of Administration and Finance.
Support project closing process as needed.
Financial duties:
Set up, maintain, and update the filing system to include financial reports submitted to the FHI 360 office and headquarters
Maintain and record EpiC Cameroon’s project expenditures, including verification of invoices and supporting documents prior to making payment and filing
Prepare the monthly financial reports for all zones, for submission to the finance team and ensure proper receipts and backup documentation are in place
Review project financials report for month end closings for all zones, including but not limited to, bank and petty cash accounts reconciliations, travel reconciliations, and travel advance
Maintain financial filing system in accordance with FHI 360 policies
Work with the in-country EpiC Cameroon team to support development of program budget according to the country’s requirement.
Work with country team to update the budget forecast based on previous month actuals and any updated WP.
Work with Finance and in-country finance to adjust expenses if needed.
Run monthly expense and review against budget.
Ensure subawards finance reports (SFR) are accurate and completed
Ensure subawards accounts are maintained and updated timely
Update reforecast on the Forecast workbook on SharePoint
Recommend appropriate purchasing approaches and strategies to reduce cost where applicable.
Perform other duties as assigned
Education Qualification/Skills and Experience
Bachelor’s degree or its international equivalent in Finance, Accounting or other relevant qualifications.
Minimum of 5-8 years of experience in a similar business field
Detail-oriented
Strong organizational skills
Basic computer skills, with ability to use Microsoft, and other applications such as SharePoint
Strong written and verbal communication skills including in English and French
Must have experience with U.S. government rules and regulations and experience working in an international NGO environment.
Ability to manage and complete numerous tasks with a high degree of organization and limited resources.
Experience of proactively identifying risk, addressing issues and appropriately communicating these to the project staff and country office as needed.
Able to work independently and on a team.
Ability to meet deadlines with strong attention to consistency, detail, and quality.
Ability to travel within country if needed.
Authorization to work in Cameroon.
The expected hiring salary range for this role is XAF 11,500,000 to 15,000,000 annually for gross salary. When determining an offer amount, FHI 360 factors in multiple considerations, including but not limited to: relevant years of experience and education possessed by the applicant, internal equity, market pay, and budget.
This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.
FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.
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