JOB TITLE: Project Coordinator – Contract
LOCATION: Aylesford, Kent - Office based
WORKING HOURS: 8am – 4.30pm, we are also open to part time hours, but you would need to start at 8am and be in Monday – Friday
A bit a about the role..
We are looking for a highly organised and proactive Project Administrator to join our team and support the coordination and delivery of new product lines. This is a temporary opportunity for an initial period of 2–3 months, with the potential for extension depending on business needs and performance.
This is a great opportunity to step into a fast-paced, hands-on role where you will make an immediate impact. You’ll play a key part in maintaining accurate project tracking, driving daily communication across teams, and ensuring actions and deadlines are delivered on time.
Working closely with cross-functional teams across the business, you’ll help keep projects moving smoothly and play a central role in supporting successful product delivery.
Some of your key responsibilities
- Managing and maintaining the New Product Development tracker for new product lines, ensuring all project data is accurate and up to date.
- Producing and distributing daily reports in preparation for the 8:00am team meeting.
- Attending daily team meetings, capturing key updates, risks, and actions.
- Updating project trackers and documenting follow-ups and action points clearly.
- Proactively following up on all actions, working collaboratively with internal teams to ensure timely completion.
- Monitoring progress against deadlines and escalating any risks or delays where necessary.
- Liaising closely with cross-functional teams across the business to support project delivery.
- Coordinating project-related communications, ensuring all stakeholders are kept informed of progress.
- Maintaining organised project documentation, files, and records.
- Supporting project planning activities, including timelines, milestones, and resource tracking.
- Assisting with the preparation of reports, presentations, and project updates for internal stakeholders.
- Identifying opportunities to improve processes, tracking methods, and team efficiency.
- Any other admin support as required.
Requirements
- Able to start immediately.
- Previous experience in an administrative, coordination, or project support role.
- Strong organisational skills with excellent attention to detail.
- Ability to manage multiple tasks and prioritise effectively in a fast-paced environment.
- Confident communicator, able to liaise with colleagues across different teams.
- Proactive approach with the ability to follow through on actions and meet deadlines.
- Strong IT skills, particularly Microsoft Excel and Outlook (experience with project tracking tools desirable).
- Ability to work independently as well as part of a wider team.
- Reliable, adaptable, and comfortable working to daily time-sensitive processes (e.g. morning reporting and meetings).
- You embody our company people values:
- Teamwork - Collaborate effectively with humility, appreciating and integrating individual skills and perspectives to achieve collective goals.
- Committed - Dedicate yourself fully to your role, going above and beyond with self-motivation and loyalty to achieve individual, team, and company goals.
- Ownership - Take full responsibility for your work, performance, and conduct, acting with integrity, staying organised, and learning from feedback and mistakes.
- Positive - Approach tasks with optimism and innovation, viewing challenges as opportunities, and bringing energy and enthusiasm to inspire and motivate others.
- Responsive - React quickly and effectively to needs and feedback, prioritising tasks with urgency, embracing change, and maintaining a proactive approach.
Benefits
What we offer you
- We were proudly featured in The Sunday Times as one of the Best Places to Work 2024 & 2025
- Competitive pay
- Pension scheme
- A Healthcare Cash Plan – You can claim for medical expenses, dental or optical services, as well as access to 100s of deals and discounts
- 23 days annual leave plus UK bank holidays, pro rata for your contract
- An extra day’s leave for your birthday
- All new starters, we'll plant a tree in your honour. We currently have trees planted in the UK, Tanzania, Uganda, Kenya, and Madagascar
- Sustainability-focused – We’re committed to reducing our environmental impact through low carbon operations, renewable energy, and recycled materials
- Regular team socials and events, including summer and Christmas parties. As well as football and netball teams, and other ad hoc events
- Monthly pizza Friday
- Enjoy free fruit, snacks, hot drinks, and cold beverages
- High-quality office environment
- Free onsite parking / within walking distance from the train station
We are an equal opportunities employer. We welcome applications from all suitably qualified persons. We are committed to preventing modern slavery and ensuring fair recruitment practices.
Agencies we know where you are if we need any support, thank you for your interest in working with Pineapple.
