Groups Coordinator

About Fora

Fora is the modern travel agency, empowering anyone with a passion for travel to build a thriving advisory business. We're modernizing the $100B+ travel agency industry by combining powerful technology, data, and community to enable thousands of entrepreneurs to build on our platform. Our business-in-a-box platform gives travel entrepreneurs everything they need to launch and scale, from cutting-edge tools and personalized training to a vibrant community and exclusive industry partnerships. At the heart of it all is our mission: to help the next generation of travel entrepreneurs turn their love for travel into a fulfilling career, whether full-time or part-time. We believe that everyone, from seasoned professionals to first-time advisors, can build something both profitable and personal.

Founded in 2021 by seasoned entrepreneurs, Fora has grown steadily since, expanding to a team of 200+ full-time employees based in downtown New York City. In 2025, we announced our $60 million Series B and C investment rounds, led by Thrive Capital and Insight Partners, with participation by previous investors including Forerunner and Heartcore Capital. We've also been recognized as a LinkedIn Top Startup 2024, Fast Company's Most Innovative Companies 2025 and 2023, and Built In 2025 Best Places to Work.

We're building the first truly unified platform for all travel needs—leveraging the best of human expertise and technology to transform how people plan and book travel.

 

About The Role

The Groups Coordinator supports the growth of Fora’s group business by managing the operational backbone of training, events, and advisor-facing programming. This role is central to ensuring that group-related education, partner activations, and internal initiatives run smoothly, are well-organized, and scale effectively as the business grows.

As group travel becomes an increasingly strategic focus at Fora, this role will help bring structure and consistency to how we plan and execute training, manage registrations, coordinate partners and sponsors, and maintain key systems like Cvent. The Coordinator will work cross-functionally with internal teams, advisors, partners, and contractors to deliver a seamless experience across all group-related programming.

This is a highly operational, detail-oriented role ideal for someone who thrives in fast-paced environments, enjoys managing multiple moving pieces, and is excited to improve efficiency and advisor experience.

Key Responsibilities

• Manage and maintain the Groups training and events calendar, ensuring accuracy, visibility, and alignment across teams.
• Coordinate logistics for trainings, webinars, and events, including scheduling, materials, communications, and follow-ups.
• Own event registration workflows, including setup, tracking, reporting, and attendee communication.
• Manage and support Cvent for registration, RFP management and reporting.
• Coordinate sponsor and partner participation across events, including deliverables, timelines, and communications.
• Support execution of group-focused programs, including advisor trainings, intensives, and partner activations.
• Track and report on event performance, attendance, and engagement metrics.
• Coordinate and manage group leads within HubSpot, ensuring accurate data entry, routing, and tracking across advisor assignments.
• Identify opportunities to improve workflows, systems, and processes related to group programming and operations.
• Contribute to building scalable infrastructure for Fora’s growing group business.

Requirements

• Bachelor’s degree in Marketing, Business, Hospitality, Communications, or a related field
• 1–3 years of experience in operations, events, hospitality, training coordination, or a related field
• Strong organizational skills with the ability to manage multiple projects, timelines, and stakeholders simultaneously
• Exceptional attention to detail and ability to execute with precision
• Excellent written and verbal communication skills
• Experience managing event logistics, registration systems, or training programs
• Comfort working with tools such as Google Workspace, Cvent (or similar), CRM systems, and project management platforms
• Ability to work independently, prioritize effectively, and keep projects moving in a fast-paced environment
• Strong problem-solving mindset with a focus on improving systems and processes
• Must be authorized to work in the US and based in NYC or willing to relocate

Strongly Preferred

• Background in travel, hospitality, or group/event planning
• Experience working with sponsors, partners, or external stakeholders
• Familiarity with training or educational program coordination
• Interest in group travel, meetings, and events

Compensation

Compensation for this role varies based on experience, with an indicative range of $70K–$85K + equity. Final compensation will depend on the level at which the candidate is hired, as we’re considering multiple levels for this role.

• Unlimited vacation
• Health Insurance (including an option completely covered by Fora HQ)
• Dental & Vision Insurance
• Wellhub Memberships
• 401k plan with company match
• Commuter Benefits
• Supplemental Life Insurance
• Stock Options

This role is based in our beautiful New York City office (Tribeca/Fidi) with lots of natural light and great views. 

Our Values

We’re forging our own path

Fora has always been about driving change within the industry. We’re not interested in maintaining the status quo. 

We’re stronger together

Community is our cornerstone and collective power is our strength. We believe we can all go further when we operate together, using our combined leverage to unlock better opportunities and outcomes for our advisors, partners, and travelers.

We believe in technology

We believe technology is an answer to some of the most fundamental challenges the travel industry faces. We believe advancements in AI, bold investments in our platforms, and a world-class data infrastructure will transform the work of our advisors and our partners, while creating better travel experiences for travelers.

We’re here to serve

We operate in service of our community and believe that when they’re empowered to focus on what they do best, we all win. It’s why we relentlessly advocate for our advisors and prioritize their best interest every step of the way.

We mean business

Fora is equal parts fun, meaningful work and serious travel business. We’re unlocking opportunities for thousands of travel entrepreneurs, delivering a stream of high-quality guests at scale for our partners, and providing a superior travel experience for our travelers. It’s a better equation for the future of our industry.

 

 

WORK AUTHORIZATION

Authorization to work in the United States is required for full-time roles based in our New York City office. Fora is unable to sponsor or assist with U.S. work authorization. Roles based outside of the United States are not subject to this requirement.

EQUAL OPPORTUNITY

Fora is committed to an equitable hiring process and an inclusive work environment. BIPOC and traditionally underrepresented candidates are strongly encouraged to apply. We will not discriminate and will take action to ensure against discrimination in employment, recruitment, advertisements for employment, compensation, termination, upgrading, promotions, and other conditions of employment against any employee or job applicant on the bases of race, color, gender, national origin, age, religion, creed, disability, veteran's status, sexual orientation, gender identity, gender expression or any other characteristic protected by law.