Country
Zimbabwe
City
HARARE
Workplace location
HARARE-AUCKLAND RD(ZWE)
Employer company
TotalEnergies Marketing Zimbabwe (Private) Limited
Domain
Finance
Type of contract
Fixed term position
Contract duration
1 Years
Experience
Minimum 3 years
Context & Environment
- The scarcity of hard currency is strongly affecting industry and the overall energy market and will remain a challenge for the foreseeable short to middle term.
- As there is scarcity of foreign currency, all invoices related to petroleum products should be captured efficiently and submitted timeously for payment to ensure all foreign currency is utilised as and when it becomes available.
- A high rate of inflation on the local market also calls for strict adherence to payment terms agreed with suppliers to ensure goods and services are provided without interruption or hinderances.
Activities
Vendor Management- Control and monitor processing of all supplier invoices in SAP to ensure accuracy and legitimacy of transactions, as well as minimising exposure
- Matching/clearing supplier accounts to ensure accuracy and validity of supplier records.
- Perform and submit supplier reconciliations (all suppliers).
- Ensure supplier payments are processed as per agreed payment terms.
- Ensure taxes are properly dealt with in the supplier accounts (withholding taxes…...)
- Follow up and clear all advance payments to suppliers.
- Responsible for any transaction that happens in staff accounts (T & E, reimbursements, matching, advances……)
Stock Management
- Organise and coordinate mandatory quarterly stock take for Finance as per procedures.
- Ensure all approved monthly stock differences are processed in SAP on time (at most M+4)
General accounting
- Co-ordinate accounts payables month-end close program, as well as year-end accounting processes
- Analysing P & L and Balance sheet accounts, processing accruals; and ensure accuracy and correctness of accounts.
- Participate in the annual audit and ensure proper supporting documentation is provided without delaying the audit.
- Ensure quarterly inter-company balances and transactions values compiled for the purpose of consolidation.
HAFS accounting duties
- Perform supplier reconciliations.
- Ensure accuracy of P/L and balance sheet accounts through accruals and accounts analysis.
- Work on all HAFS tax issues in time and ensure compliance with all relevant applicable tax rules and regulations.
- Participate in the annual audit and preparation of Financials
- Work together with Accounts/Tax & Treasury Manager to prepare HAFS Financials
- Ensure timely preparation of both Capex and Opex Cash calls.
- Perform in time the monthly OPEX and CAPEX Budgetary control and analysis; and ensure the budget is respected.
Priority accounting
- Preparation of audit schedules and assist with preparation of draft statutory accounts.
- Compiles the consolidated quarterly Priority Accounting Controls (PAC).
- Compiles the consolidated monthly 25 Key Performance Indicators (KPI) report for the affiliate and ensure it’s signed by the Finance Manager and Managing Director before due date.
- Ensure all account analysis performed by Accounts Payables are submitted and validated before due date.
Other
- Proper filling of all documents generated in Accounts Payables and ensure easy retrieval of the same (payments, journals, T & Es…….)
- Effectively supervise subordinates and ensure proper coordination of the Accounts Payables team.
- Performing any other duties assigned by the hierarchy.
Candidate Profile
- A Bachelor’s degree in Accounting.
- At least 3 years’ experience in an Accounts Payable and/ or General Ledger Position.
- Vendor management including supplier reconciliations
- Proper filling of Accounts Payables documents
- Quarterly Priority Accounting Controls (PAC)
- 25 Key Priority Controls
- Integrity of accounts within Accounts Payables parameters.
- Quarterly stock takes.
Additional Information
- 4 Direct reports: (Inventory Accountant & 3 Accounts Payables Analysts and Graduate Trainee – Finance if any).
- Responsible for maintaining accurate records of creditors (400+ suppliers) and 100+ employee accounts.
- Undertakes the co-ordination of Accounts Payables section to ensure accuracy, data integrity, proper timely booking as well as authorization of transactions.
- The scope also covers all accounting duties for HAFS (Joint venture)
- To strictly comply with laid down procedures and controls concerning the vendor management and accounts analysis
- Adherence to working professionally & ethically with internal & external business stakeholders
TotalEnergies values diversity, promotes individual growth and offers equal opportunity careers.
TotalEnergies is a global multi-energy company that produces and markets energies: oil and biofuels, natural gas and green gases, renewables and electricity. Our more than 100,000 employees are committed to energy that is ever more affordable, more sustainable, more reliable and accessible to as many people as possible. Active in nearly 130 countries, TotalEnergies puts sustainable development in all its dimensions at the heart of its projects and operations to contribute to the well-being of people.
