ROLE PURPOSE:
Following more than two years of conflict that shows little to no signs of abatement, there are an estimated 3.4 million children in need. Daily attacks against civilian infrastructure, and as a result of experiencing the direct impact of war - including witnessing destruction, violence and death - means children and their caregivers are in need of urgent protection assistance. To this end, SC provide an integrated response that is child-focused, and work directly and through local partners, as well as in close coordination with the local authorities.
The CP and MHPSS PM will be part of the Programme Operations team in South Ukraine, and will lead the sectoral planning, implementation, monitoring/reporting and sustainable transition, in line with Save the Children’s Project management methodology. The PM is responsible for implementing a high quality, effective and efficient integrated CP & MHPSS response through strong coordination across sectors and departments. The PM will work closely with the Programme Development and Quality team, including relevant Technical Advisors and MEAL team, in order to ensure technical standards are met and interventions are grounded in Save the Children’s common approaches. Alongside direct implementation, the PM oversees all CP and MHPSS projects implemented through local partners. The comprehensive CP & MHPSS portfolio includes static and mobile psychosocial support for children and adolescents, UXO and mine risk education, and positive parenting—with a cross-cutting focus on gender equality. SC and partners are key actors in provision of child protection case management and the integration of cash assistance in to achieve protection outcomes. Additionally, SC is working to advance family-based alternative care and contribute to de-institutionalization efforts, in close collaboration with the Ministry of Social Protection.
SCOPE OF ROLE:
- Reports to: Area Director in South Area Office
- Technical support is provided to the PM position through multi-sectoral Technical Advisors based in Kyiv.
- Staff directly reporting to this post: CP MHPSS Coordinator, Case Management Coordinator, Gender/, Program Assistant.
KEY AREAS OF ACCOUNTABILITY:
Programme Management
- Support the AD and MPM in Scenario planning and trend analysis to capture the pressing needs of vulnerable children and families in the area of operation. Identify and support opportunities for CP & MHPSS assessments, in close coordination with partners and per security/access approvals, to inform responsive program design.
- Work with the Child Protection & MHPSS Coordinators and partners, to develop Partner Agreement documents such as budget, narrative and logframe
- Lead kick off process for all new awards, including developingdetailed implementation plan and procurement plan, as well as ensuring HR planning is on track with existing team succession planning and recruitments for new roles
- Track budget utilisation with clear spending plans and PR trackers
- Ensure timely project implementation based on planned milestones.
- Monitor, guide and supervise the field teams and partners in day to day project implementation informed by conflict sensitivity and following a needs based apparoach.
- Prepare timely program and donor reports on project activities in compliance with internal Save the Children requirements and any relevant external donor requirements.
- Review partner monthly financial, narrative reports and Indicator Performance Tracking Tables, and ensure that adaptive planning is followed in order to meet project objectives.
- Work closely with Awards and Partnership team during kick off, implementation, and close out stages to ensure compliance requirements are met.
- Act as the overall budget holder for all active grants/awards, and actively empower Coordinators to manage certain budget lines.
- Work closely with MPM and other PMs in order to ensure an area based approach is followed, with clear synergies among activities within CP and other sectors.
- Work with the Finance department to prepare financial and budgeting requests and ensure the timely planning and reporting of expenditure for projects.
- Lead on master budget phasing at the area level for all CP and MHPSS awards
- Support fundraising, including the development of high quality concept notes and proposals, and engagement with technical advisors.
- Work with Education, Shelter/ NFI, FSL/ CVA, WASH PMs in order to ensure CP and MHPSS is integrated in all sectors, along with a cross-cutting focus on gender and adolescents/youth.
- Provide support to field and Program operations and management as needed, including acting as AD when requested.
Capacity Building & Organizational Learning
- Identify gaps and priorities for Technical Advisors to foster ongoing learning and capacity building for staff and partners, including working on a structured capacity strengthening plan
- Keep abreast of sector trends, developments and policies, and adapt and promote introduction of new methodologies, innovations and best practices.
- Mobilize internal and external capacity-building opportunities based on clear development goals for respective line reports and strategic directions of the overall CP & MHPSS portfolio.
Representation, Advocacy & Coordination
- Represent Save the Children in relevant coordination meetings and meetings with the Government Ministries and other national and international partners.
- Ensure that Save the Children’s work is coordinated with efforts of other agencies and Government, and encourage/enable increased participation of local partners in coordination fora
- Work with PDQ team to organise round tables, and lead on these at SAO level
- Work with Advocacy, Campaign, Communications and Media team to ethically document case studies to show impact, and actively participate in advocacy discussions related to CP & MHPSS matters in SAO.
Monitoring & Evaluation
- Submit activity trackers on a monthly basis to MEAL and ensure that timely communication takes place on start up of activities to support MEAL planning cycles.
- Provide feedback on TA/MEAL visit reports
- Increase use of data from monitoring (including Quality Benchmarks), sharing with relevant colleagues and informing program revision and design
- Ensure tracking of set indicators throughout the implementation cycle and regular reporting on impact, and in coordination with the Monitoring and Evaluation Manager, assist partners in developing appropriate strategies for monitoring and evaluating implemented activities.
- Oversee and guide teams on technical assessments in coordination with other thematic areas and/or other external sector agencies, ensuring assessment findings are documented and that all assessments include a specific analysis of children’s needs.
- Put in place accountability mechanisms for child protection, ensuring that feedback from children, communities, and all other relevant stakeholders is considered in programme design and throughout the project cycle
- Identify and increase opportunities for child participation in CP & MHPSS program implementation
- Where possible, use the monitoring and evaluation framework to build/contribute to an evidence-base for child protection programming interventions.
General
- Increase knowledge and familiarity of colleagues in SAO on the core concepts and interventions of CP and MHPSS through organization of learning lunches or similar learning initiatives
- Network and strengthen relationships with PDQ colleagues through frequent engagement
- Ensures adherence to the Child Safeguarding Policy and reporting procedures
- Ensure that the minimum standards of humanitarian relief are maintained in accordance with the Sphere Charter, the Red Cross Code of Conduct
- Act as key focal point for Centrality of Protection in the SAO, trainings and orientation will be provided to support with this function
- Ability and willingness to dramatically change work practices and hours, and work with incoming surge teams, in the event of crisis or emergency.
- Comply with Save the Children policies and practice with respect to child protection, code of conduct, health and safety, equal opportunities and other relevant policies and procedures.
BEHAVIOURS (Values in Practice)
Accountability:
- Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
- Holds the team accountable to deliver on their responsibilities
- In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal role profile and be able to vary working hours accordingly.
Ambition:
- Sets ambitious and challenging goals for themselves and their team. Widely shares their personal vision for Save the Children, engages and motivates others
- Future orientated, thinks strategically.
Collaboration:
- Builds and maintains effective relationships, with their team, colleagues, other Members and external partners and supporters
- Values diversity, sees it as a source of competitive strength
- Approachable, good listener, easy to talk to.
Creativity:
- Develops and encourages new and innovative solutions
- Willing to take disciplined risks.
Integrity:
- Honest, encourages openness and transparency.
QUALIFICATIONS AND EXPERIENCE
- Master’s degree in social work, Human Rights, Law, International Relations, Development Studies or similar. Additional years of experience can count in lieu of master’s degree to complement an undergraduate degree in a relevant subject.
- At least 5 years of experience in project management and/or development programming in emergency context, preferably in Ukraine.
- Proven experience in child protection and mental health psychosocial support.
- Demonstrable knowledge and understanding of Ukrainian context, especially related to children and youth, gender, family and appropriate approaches that can enhance engagement and attitude/behaviour change.
- Ability to identify the main gaps in child protection and MHPSS in the given context to inform a holistic response for children.
- Sound knowledge of, and experience in applying, established inter-agency standards and guidelines in child protection and MHPSS, such as the IASC Guidelines on MHPSS, the Minimum Standards for Child Protection in Humanitarian Settings and Inter-agency Guidelines on Child Protection Case Management, etc.
- Excellent planning, management and coordination skills, with the ability to organize a demanding workload comprised of diverse and challenging tasks and responsibilities.
- Experience of representation and public speaking.
- Excellent interpersonal skills and ability to build relationships quickly with a wide variety of people.
- Strong self-starter who takes initiative and proactively identify challenges and solutions.
- Excellent team support and supervision skills.
- Proven coaching and capacity building skills.
- Excellent oral and written communication skills.
- Excellent English and Ukrainian language proficiency.
- Highly computer literate (i.e. Word, Excel, Outlook, Internet Explorer, financial systems).
- Politically and culturally sensitive with qualities of patience, tact and diplomacy.
- Patient, adaptable, able to improvise, and communicate clearly and effectively under pressure.
