Inside Travel Group
Travel Operations Specialist (InsideAsia)
🇬🇧Bristol, England, United Kingdom27 days ago
EntryFull TimeEN
We are recruiting a Travel Operations Specialist for our global Booking Delivery Team in Bristol. This is an exciting opportunity for an administrator with a good knowledge of travel operations and a passion for providing an excellent support service to our clients.
You will be securing services for our client bookings and generating client’s final travel documents, ensuring that the final documentation is prepared accurately and using the most up-to-date information. You’ll play a vital role in making sure that all the services are booked appropriately, and you will generate final travel documents for clients.
The essential cog between our Travel Consultants and our suppliers; this varied role will primarily see you managing a mix of booking queues, reservations and requests, balancing availability and logistics with client needs and preferences, to ensure the smooth delivery of high-quality group tours and tailor-made trips within the InsideAsia brand.
You will also be responsible for the generation of our client and tour leader travel documents and will play an integral role in keeping stored client and product details up to date to ensure these automated documents are flawless.
From time to time, you may also be assisting with administrative sales-related tasks such as preparing transport tickets, handling deliveries, or perhaps printing, compiling and sending travel documents to our clients.
While this role sits within the InsideAsia Tours brand, we work collaboratively across InsideAsia Tours and InsideJapan Tours, with some crossover in operational tasks as needed.
Main Tasks and Responsibilities
Maintain strong, mutually beneficial relationships with our suppliers and external partners
Conduct a quality check of new bookings at confirmation stage to ensure all services are booked correctly with the supplier and all client information required is passed on
Input relevant and accurate reservation details into AXUM to ensure smooth generation of Info-Packs for clients and delivery of the trips as promised to clients
Conduct a quality check of bookings prior to the generation of final travel documents (Info-Packs), checking the itinerary in our system with all suppliers to ensure all changes have been captured, everything is booked correctly and any further information required is passed on.
Generate Info-Pack documents, manually updating fields where required
Check Info-Packs, ensure all tickets are prepared and ready as required. These will then be passed to Travel Consultants for a final proof before sending
Assist with any group tour administration tasks as required
Monitor relevant work queues to ensure all relevant tasks are delivered in the required timeframes
Passion for Japan/Asia as a travel destination – With a desire to help others discover the country
Strong geographical and logistical understanding of our core destinations
Familiarity with the processes involved in confirming a wide range of travel arrangements
Well-developed problem-solving skills – With the ability to use own initiative with confidence
Independence and organisation – Ability to able to handle a volume of complex tasks simultaneously
A high level of productivity and accuracy – You’ll need to get a lot done at a high quality, sometimes under tight time pressures
High quality communication/interpersonal skills in emails, in-person and on the phone
Proficiency in MS Office (Excel, Word, Power Point, Outlook, Teams and SharePoint)
You don’t need to meet every requirement. If you’re motivated, passionate, and think you’d be a great fit, we would love to hear from you. As an equal opportunities employer, we're committed to making our recruitment process inclusive, accessible, and welcoming for everyone. If you require any adjustments or accommodations to support you during the recruitment process, please let us know.
Annual discretionary performance (company related) bonus
25 days annual leave, rising by one day each year to a maximum of 28 days.
Day off on your birthday
Enhanced parental leave
Employer pension contribution
Employee Assistance Program
Volunteering leave
Designated learning and development time
At Inside Travel Group, we value Knowledge, Friendliness, Passion, Determination, Quality, and Integrity. We believe in creating a workplace where everyone feels welcome, supported, and inspired to do their best work. We celebrate the different cultures, perspectives, lifestyles, and experiences that shape our team, and we welcome applications from people of all backgrounds and communities.
We will be reviewing and interviewing candidates on a rolling basis, so we encourage you to submit your application as soon as possible. Due to the high volume of applications, we may close the application process before the stated deadline if we receive enough qualified candidates. Please note that all applicants must have the legal right to work in the UK. While we do not provide visa sponsorship, applications from candidates on valid, time-limited visas are welcome.
