Accountability Coordinator

NECESSARY MATERIALS FOR APPLICATION:

-Letter of Introduction
-Resume (Full Work History)
-Letters of Recommendation: Three (3) current (dated within the last 3 years), professional letters (one must be from a current or former direct supervisor)
-Copy of Transcripts: Unofficial copies of all college/university transcripts
-Administrative Services Credential Copy: Credential Copy (Proof of valid, current, and appropriate California teaching credential as a PDF print out from CTC (copy should reflect dates of issuance and expiration)

Please note: All required documents must be submitted at the time of application. Incomplete applications will not be accepted or reviewed.

 

Accountability Coordinator

Job Description

Deadline to apply is Monday, May 4th at 4:00pm

 

Reports To: Director of Operations and Accountability (or designee)

FLSA Status: Exempt

Classification: Certificated

Pay Schedule: Range 16 ($132,832 - $158,609)

Work Schedule: 215 days/12 months

Location: Onsite & Remote Office

Position Statement

The Accountability Coordinator provides strategic oversight and leadership to ensure that all student documentation and educational reporting meet audit, state, and school requirements. This position manages and supports a team of compliance staff who assist teachers and support personnel in maintaining accurate and timely records. The Accountability Coordinator serves as a key liaison between the Compliance Team, the Director, and the Operations and Accountability Department—driving consistency, accuracy, and continuous improvement in compliance processes. This role is responsible for monitoring compliance systems, reviewing data and documentation, and providing coaching, guidance, and training to staff to uphold organizational standards. In partnership with leadership, the Accountability Coordinator contributes to the development of compliance policies, supports teacher evaluations related to documentation, and coordinates corrective actions when necessary. This position ensures that compliance operations run efficiently, staff are supported and developed, and the school remains audit-ready at all times.

Essential Functions

1. Supports department leadership in executing the department's shared vision to ensure aligned, effective, and responsive department and program implementation.
2. Maintain knowledge of educational laws, regulations, and trends relevant to assigned programs to support compliant practices and informed decision-making.
3. Supports the tracking and monitoring of specific budget items as assigned to ensure responsible use of resources within the department.
4. Support teacher and other staff performance and evaluation processes by conducting observations and evaluations as assigned, providing feedback, and implementing corrective action processes in alignment with organizational standards.
5. Develops and delivers professional development and provides coaching to teachers and other staff as directed by senior leadership to strengthen instructional practice, build staff capacity, and support effective implementation of school and departmental initiatives.
6. Supports the implementation and refinement of department or programmatic systems and initiatives to improve effectiveness, address identified needs, and support sustainable growth.
7. Maintains and supports the development of department policies, procedures, and manuals to ensure alignment with school goals, legal requirements, and best practices.
8. Participates in hiring and onboarding processes (e.g., screening, interviewing, training support) in collaboration with department leadership and Human Resources to support cohesive, high-performing teams that reflect the organization's mission, values, and culture.
9. Maintains collaborative relationships with staff, families, and educational partners to enhance collaboration, advocacy, and shared ownership of Sage Oak’s success.
10. Provides leadership and oversight to teachers on the Compliance Support Team and other staff as assigned, ensuring consistent, accurate, and timely completion of all required student and teacher documentation.
11. Train, coach, and mentor teachers and support staff on compliance documentation, attendance reporting, and audit-ready practices to promote accountability, reduce audit risk, and strengthen procedural consistency across the organization.
12. Oversees the collection, organization, and maintenance of compliance and attendance records (e.g., master agreements, report cards, audit documentation files, etc.) to safeguard data integrity and ensure audit-ready documentation in accordance with state regulations.
13. Leads ongoing team meetings and implementation reviews (e.g., regulatory updates, process refinements, issue resolution discussions, etc.) to ensure consistent application of compliance standards and continuous operational improvement.
14. Establishes and communicates compliance expectations, procedures, and regulatory updates, ensuring consistent implementation, timely resolution of issues, and alignment with legal and organizational requirements.
15. Leads the compliance team in the preparation, coordination, and execution of annual audits, holding responsibility for the accuracy, completeness, and readiness of all compliance documentation and systems.
16. Supports leadership with WASC accreditation, LCAP development, and other state reporting and compliance initiatives as needed, ensuring alignment with organizational goals, legal requirements, and educational best practices. 
17. Oversees the integrity and accuracy of information systems (e.g., Student Information System data storage, curriculum alignment within systems, assignment selection and external content integration, etc.) to ensure reliable reporting, regulatory compliance, and instructional accuracy.
18. Coordinates and supports authorizer site visits (e.g., scheduling leadership, student, and staff participation, organizing required documentation, facilitating logistics, etc.) to ensure accurate representation of school practices and successful demonstration of compliance and program effectiveness.
19. Engages in professional learning networks and department collaboration (e.g., non-classroom based charter associations, compliance forums, regulatory briefings, etc.) to remain current in best practices and strengthen organizational compliance strategies.

 

Other Functions

1. Performs other related duties as assigned to ensure the efficient and effective functioning of the organization.

Job Requirements: Minimum Qualifications

Knowledge, Skills and Abilities

KNOWLEDGE is required to perform basic math, including calculations using fractions, percents, and/or ratios; read technical information, compose a variety of documents, and/or facilitate group discussions; and analyze situations to define issues and draw conclusions. Specific knowledge based competencies required to satisfactorily perform the functions of the job include: concepts of grammar and punctuation; pertinent codes, laws, rules, regulations, and policies; community resources; school policies and procedures; methods of instruction and training; accounting practices; assessment instruments and techniques; curriculum and instructional techniques; knowledge of community resources; conflict resolution techniques; practices of personnel administration; computer and technology literacy; Student Information System (SIS) literacy: ability to navigate the student information system; and, school safety and security practices.

 

SKILLS are required to perform multiple, technical tasks with a need to occasionally upgrade skills in order to meet changing job conditions. Specific skill based competencies required to satisfactorily perform the functions of the job include: operating standard office equipment including Google Suite software applications; utilizing conflict resolution techniques; planning and managing projects; preparing and maintaining accurate records; analyzing data; applying curriculum and instructional techniques; classifying data and/or information; comparing results; conducting meetings; conducting interviews; counseling and mentoring employees; enforcing discipline policies; enforcing rules and regulations; facilitating meetings; and, interviewing techniques and practices.

 

ABILITY is required to schedule a significant number of activities, meetings, and/or events; often gather, collate, and/or classify data; and use basic, job-related equipment. Flexibility is required to independently work with others in a wide variety of circumstances; analyze data utilizing defined but different processes; and operate equipment using a variety of standardized methods. Ability is also required to work with a significant diversity of individuals and/or groups; work with data of widely varied types and/or purposes; and utilize a variety of job-related equipment. Independent problem solving is required to analyze issues and create action plans. Problem solving with data requires analysis based on organizational objectives; and problem solving with equipment is moderate. Specific ability based competencies required to satisfactorily perform the functions of the job include: ability and willingness to travel to and attend evening and weekend events.

 

RESPONSIBILITY

Responsibilities include: working under limited supervision using standardized practices and/or methods; directing other persons within a department, large work unit, and/or across several small work units; monitoring budget expenditures. Utilization of resources from other work units is often required to perform the job's functions. There is a continual opportunity to have some impact on the organization’s services.

WORK ENVIRONMENT

The usual and customary methods of performing the job's functions require the following physical demands: some lifting, carrying, pushing, and/or pulling, some stooping, kneeling, crouching, and/or crawling, and significant fine finger dexterity. Generally, the job requires 20% sitting, 40% walking, and 40% standing. This job is performed in a generally clean and healthy environment.

Experience: Job related experience with increasing levels of responsibility is required

Preferred Experience: Experience in a K-12 independent study model preferred.

Education: Bachelors degree required; masters degree preferred.

Required Testing Certificates and Licenses

None Specified Valid Driver's License and Evidence of Insurability

California State Administrative Service Credential

Continuing Educ./Training Clearances

Not applicable Live Scan Fingerprinting

Reference Checks

Tuberculosis (TB) Clearance

 

EQUAL OPPORTUNITY:

Employer is an equal opportunity employer. Recruitment, hiring, and promotion of individuals in all job classifications will be conducted without regard to actual or perceived race (including traits historically associated with race, such as hair texture and hairstyle, including but not limited to braids, locks, and twists), color, creed, actual or perceived gender (including gender identity and gender expression), religion (all aspects of religious beliefs, observance or practice, including religious dress or grooming practices), marital status, registered domestic partner status, status as a victim of domestic violence, assault or stalking, age (40 and over), ethnicity, national origin or ancestry (including language use restrictions), citizenship, physical, intellectual or mental disability (including HIV and AIDS), reproductive health decision-making, medical condition (including cancer or a record or history of cancer, and genetic characteristics), family or medical leave status, sex (including pregnancy, childbirth, breastfeeding or a related medical condition), genetic information, sexual orientation, political affiliation, military and veteran status, use of cannabis off the job and away from the workplace, or any other consideration made unlawful by federal, state, or local laws. It also prohibits unlawful discrimination based on the perception that anyone has any of those characteristics, or is associated with a person who has or is perceived as having any of those characteristics.  Employer’s hiring and employment practices may exclude a candidate from consideration where bona fide occupational qualifications exist.