Controller – Finance & Compliance

Company Description

IT Management Corporation (ITMC) deliver IT mission-critical technology solutions to State, Local Government, Education, Healthcare, and public sector organizations. Since 2009, we have helped institutions modernize and secure their infrastructure through resilient networking, wireless, security, and cloud communication platforms.

We have been recognized on the Inc. 5000 list four times and featured multiple times by CRN for growth, innovation, and customer success. Our solutions include enterprise networking, physical security, UCaaS, AI-enabled communications, and Push-to-Talk, enabling reliable and secure communication in environments where uptime and continuity matter most.

Our focus is simple:
Reliable technology that keeps organizations running.

As our company continues to grow, we are seeking a hands-on Controller – Finance & Compliance to lead our financial operations, billing discipline, and financial accuracy across the organization.

Job Description

The Controller – Finance & Compliance is responsible for overseeing the company’s day-to-day accounting operations, ensuring revenue is accurately invoiced and collected, and maintaining financial discipline across the organization.

This is a hands-on role, not a purely supervisory position. The Controller will actively manage financial processes including accounts receivable, accounts payable, billing coordination, expense management, and QuickBooks accounting accuracy.

The role also coordinates closely with the company’s external CPA firm, telecom compliance advisors, insurance providers, and legal counsel to ensure financial compliance and operational accuracy.

The Controller will supervise offshore bookkeeping and billing staff while maintaining detailed awareness of financial activity across the business.

Key Responsibilities

Financial Operations & Accounting Accuracy

• Maintain accurate financial records in QuickBooks Online, including management of the chart of accounts and proper coding of financial transactions
• Oversee day-to-day accounting operations including accounts receivable, accounts payable, expense management, and credit card reconciliation
• Supervise offshore bookkeeping and billing staff to ensure accounting tasks are completed accurately and on time
• Ensure proper documentation and reconciliation of expenses, receipts, and operational transactions

Billing & Revenue Assurance

• Oversee all invoicing activities including project billing and telecom service billing
• Ensure delivered equipment, services, and subscriptions are invoiced accurately and in a timely manner
• Monitor accounts receivable and assist with collection activities when necessary
• Maintain visibility into recurring billing cycles and identify potential revenue leakage

Financial Coordination & Reporting

• Coordinate financial data preparation for the company’s external CPA firm, supporting monthly financial closing and tax reporting
• Track project costs and monitor project profitability and cost allocations
• Maintain visibility into company receivables, vendor payments, and overall financial activity
• Support leadership with financial insights related to revenue tracking, expense management, and operational financial performance

Compliance, Contracts & Risk Management

• Coordinate financial compliance activities with telecom compliance consultants and external legal counsel
• Review contracts and assist with redlining financial terms related to billing, payment terms, and financial obligations
• Work with insurance providers to maintain financial documentation and support risk management requirements

Financial Process Ownership & Team Leadership

• Manage and guide offshore accounting and billing staff to ensure accuracy and efficiency
• Improve accounting workflows and financial controls to strengthen operational discipline
• Maintain strong situational awareness of financial activity across the organization and take ownership of resolving financial issues

Qualifications

• 7+ years of accounting or financial operations experience
• Experience in Controller, Finance Manager, or Senior Accounting roles
• Strong experience with QuickBooks Online or similar accounting systems
• Experience managing accounts receivable, accounts payable, and invoicing processes
• Experience coordinating with external CPA firms
• Experience supervising accounting or bookkeeping staff (including remote staff)
• Strong attention to detail and financial discipline
• Ability to work closely with operations, legal advisors, and compliance teams
• Experience in technology, telecom, IT services, or system integration environments preferred

Additional Information

Success in This Role

Work Location
This is an in-office position located in Santa Clara, California. The role requires close coordination with leadership and operational teams, so regular on-site presence is important.

Hands-On Role
This is a hands-on Controller position, not a purely supervisory role. The individual in this position is expected to stay closely engaged with day-to-day financial activity and maintain awareness of operational transactions across the business.

Team Structure
The Controller will supervise 2–3 offshore billing and bookkeeping staff while coordinating closely with internal operations teams and the company’s external CPA firm.

External Coordination
This role will work with outside service providers including the company’s CPA firm, telecom compliance advisors, insurance providers, and legal counsel.

Work Environment
ITMC operates in a collaborative and fast-paced environment where team members take ownership of their responsibilities and work closely across departments to solve operational challenges.

Hiring Process
Qualified candidates will typically participate in:
• an initial screening conversation
• an in-person interview with leadership and team members

Equal Opportunity Employer
ITMC is an equal opportunity employer and values diversity in the workplace.

Candidates who enjoy maintaining financial discipline, improving operational processes, and ensuring financial accuracy across a growing organization will find this role particularly rewarding.