Description
Office Manager
GEO Academies is a national, non-profit network of open-enrollment, public charter schools committed to empowering students to accelerate their academic pathways, advance their social mobility, and achieve their career and lifelong goals. Our innovative and award-winning K-16 GEO Academies Model begins with personalized, competency-based learning and accelerates students into post-secondary immersion as early as 9th grade. GEO Academies students have the opportunity to earn a full college degree or career credential even before graduating from high school - at no cost to families.
REPORTS TO/TERM:
GEO Supervisor: Director of Budget & Grant Administration
Local Supervisor: School Principal (day-to-day functions and attendance)
This is a 12-month full time position.
ESSENTIAL DUTIES AND RESPONSIBILITIES
HUMAN RESOURCE:
- Works collaboratively with Principal and Human Resource Department to ensure a quality onboarding experience for new employees including the ability to work within Paylocity’s onboarding module for timely, accurate, and completed new hire information.
- Supports school personnel in completing electronic Human Resources submissions, including but not limited to, position changes, benefit plan offerings, and terminations.
- Coordinates workers compensation process for an injured employee providing them documentation, location to be seen and immediately informing HR of the incident.
- Works with Principal in managing and maintaining all confidential employee and school documents.
PAYROLL
- Ensures compliance and accuracy in the HR Time and Attendance system in Paylocity system.
- Manages employees in self-posting PTO in the Paylocity system.
- Audits payroll previews presented by the Payroll Department to authorize processing.
- Maintains time and effort logs for After School Tutoring and other events.
SCHOOL BUSINESS OFFICE:
- Works directly with Director of Budget & Grant Administration and Contract & Procurement Manager on all purchase orders and goods needed for school.
- Manages all school inventory for items purchased.
- Processes all invoices in a timely manner and according to GEO Procurement Policies.
- Responsible for daily cash/check deposits and ensures compliance with the Currency Transaction Reporting Requirements and company policies.
- Manages and reconciles balances of ECA accounts in a timely manner and submits monthly reports back to GEO main office.
- Work with Contracts & Procurement Manager to ensure all school contracts are updated annually and processed in a timely manner.
- Work in conjunction with School Principal and Director of Budget & Grant Administration to ensure that school stays within approved yearly budgets set forth by GEO Management.
SKILLS AND KNOWLEDGE
- Time Management: Prioritizing, Organizing, Scheduling
- Communication: Oral, Written, Interpersonal (active listening)
- Ability to work independently and make decisions in accordance with established policies and regulations.
- Ability to multitask
- Ability to remain calm in a fast-paced environment.
MAY PERFORM OTHER DUTIES AS ASSIGNED
Requirements
QUALIFICATIONS:
- A minimum of Associates Degree or 60 verifiable college credits minimum.
- At least 2+ years of school Office Management preferred.
- Knowledge and practical experience with bookkeeping/accounting
- Knowledge and practical experience using MS Word, Excel, QuickBooks
- Sincere desire to work in a diverse K-12 school environment and make a difference in the lives of students and families
- Polite, courteous, and tactful with the public and co-workers.
