CLOSING DATE:

April 29, 2026

Opportunity

We are seeking a proactive and detail-oriented Personal Assistant to support our office operations and workplace experience in London, UK. This role is ideal for someone who thrives in a dynamic environment and enjoys being the go-to person for administrative and facilities support. This role requires working in the office five days per week, Monday through Friday.

**This position is a 12 month fixed term role with the possibility of an extension**

Responsibilities Include:

• Administrative Support: Manage calendars, schedule meetings, and handle correspondence for the department and executives.

• Facility Coordination: Liaise with vendors and service providers to ensure smooth maintenance and operation of office facilities.

• Office Supplies Management: Monitor inventory levels, place orders, and ensure timely restocking of essential supplies.

• Event Coordination: Assist in planning and executing internal meetings and events, including logistics, catering, and tech setup.

• Employee Support: Act as a point of contact for employee queries related to office operations and provide administrative assistance.

• Health and Safety Compliance: Support adherence to health and safety regulations and internal policies.

Our Ideal Candidate Qualifications:

• 1–2 years of experience in an administrative or office support role.

• Strong organizational and time-management skills.

• Excellent communication and interpersonal abilities.

• Proficiency in Microsoft Office Suite and familiarity with office management systems.

• Collaborative team player with a proactive attitude.

• Coordinate shipping and delivery logistics, including receiving packages and arranging outgoing shipments.

• Manage room reservations for meetings and events, ensuring availability and proper setup.

• Support catering arrangements for meetings and special events, including vendor coordination and dietary requirements.

• Coordinate shipping and delivery logistics, including receiving packages and arranging outgoing shipments.

• Manage room reservations for meetings and events, ensuring availability and proper setup.

• Demonstrates a strong commitment to AIMCo’s core values of excellence, transparency, humility, integrity and Second European language is an asset.

PLEASE NOTE: This role will close April 28th at 11:59 (MST) 

Next Steps

We are excited to meet you. Please submit your resume or CV to be considered for this opportunity. Applications are being reviewed on a rolling basis and we will be in touch with any questions.

Final candidates will be asked to undergo a security screening, which includes a credit bureau and a criminal record investigation, the results of which must be acceptable to AIMCo.

ALERT - Be on the lookout for AIMCo career opportunities advertised through third parties that request an application fee or too much information. To verify, all opportunities are posted on aimco.ca/jobs
 

At AIMCo, we draw upon the differences in who we are, where we come from and the way we think to deliver results for the Albertans who rely on us. We offer an inclusive, modern workplace where well-being is prioritized, and colleagues are enabled to do their best work. Our team members are motivated by our purpose and committed to creating long-term value for our clients and their beneficiaries.