People Operations Associate (m/f/d)

📍 Location: fully remote, home-based

🎯 Who we are?

Optimapharm is an international company that helps pharmaceutical and biotech companies develop new medicines. We support clinical trials, making sure studies run smoothly so new treatments can safely reach patients.

Optimapharm operates in over 40 countries with 26 offices worldwide, which helps us connect doctors and patients globally.

With nearly 20 years of experience, we are known for stable teams, high-quality work, and a flexible, collaborative approach. Our main priorities are employee well-being, consistent quality for clients, and sustainable growth.

We are looking for a dedicated and reliable People Operations Associate to join our enthusiastic People & Culture #teamOptimapharm! 

If you share a passion for People Operations and would like to participate in the creation of great company culture, this is your chance to shine. In this position, your primary duty will be to collect and manage all employee administration, payroll preparation, and general support to employees' questions and requests. Still, you will also be involved in different people & culture-related processes within the Company.

🎁What do we offer?

• Working in a successful company that’s growing and developing every day
• Being part of a clinical research team that transforms science into hope for patients
• International environment
• Performance bonus
• Flexible work hours
• Meal allowance
• Employee engagement programs
• Well-being initiatives
• Training and development program

🔎Who are we looking for?

🧐You will be a great fit if you have the following: 

• experience in providing administrative support, preferably for HR/People Operations
• effectively use computer tools, including Microsoft Outlook, Word, Excel 
• fluent in English, both, written and verbal
• familiarity with labor laws (local and international) will be advantageous
• familiarity with (international) payroll preparation is also a plus
• excellent organizational and time-management skills
• high level of professionalism, confidentiality, and ability to handle employee’s data with sensibility
• excellent communication and interpersonal skills

📑Your responsibilities:

• providing administrative support in several countries where Optimapharm operates
• preparing, compiling, and updating company personnel records and documentation
• managing and updating People Operations databases with different information (new hires, terminations, sick leaves, vacation, days off, ...)
• participating in (international) payroll management
• answering employee’s questions and providing requested information
• helping to organize and manage new employee orientation, onboarding, and training programs

By joining our fast-growing and prosperous team, you will have a great opportunity for further personal growth and career development. 

If you would be interested in joining the Optimapharm team, please send your CV in English and note that only shortlisted candidates that meet the requirements will be contacted for the further selection process.