MidFull TimeENEurope
JOB REQUISITION
Support SpecialistLOCATION
GHENTADDITIONAL LOCATIONS
JOB DESCRIPTION
Provide the administrative and commercial support as necessary to ensure the smooth, efficient functioning of the sales teams.
Activities for this position may include, but are not limited to, some or all of the following, depending upon branch size and market needs:
Serve as primary support for sales teams
Process incoming CVs and dispatch to consultants
Keeping a clean and updated database (SalesForce)
Entering Candidate information into our SalesForce database
Prepare and verify contracts for accuracy
Answer and route telephone enquiries as appropriate
Draft and send correspondence, including distributing mailers and client offers
Support in sending ACM/MPC mailings, job mailings,…
Process incoming and outgoing mail from personal and team mailboxes
Coordinate with legal department on clients’ special requests and terms of business
Compile and provide reports as requested by Leadership, Regional/District Offices or other back office departments
Perform occasional receptionist duties as needed, including managing company check-ins, booking couriers and taxis, and greeting visitors
Handle point of contact responsibilities for team members and provide support to other branches or practice groups
Build strong candidate relationships
Write attractive job ads and post them to websites
Post hot jobs on social media
Adhere to RH compliance procedures and run regular audits to ensure all requirement are being met.
Flexibility: Adapt to changing priorities while maintaining productivity.
Multitasking: Tackle multiple tasks effectively and efficiently.
Adaptability: Ability to manage change and stay flexible in a dynamic work environment.
Communication: Strong verbal and written communication skills. Must be proactive in asking questions, keeping the team informed, and ensuring clear, accurate written communication.
Team Player: Actively participate in team chats, meetings, and events. Support colleagues and foster strong relationships across teams.
Stress Management: Ability to stay calm under pressure, with a solution-oriented mindset and a "can-do" attitude.
Customer-Focused: Maintain a high level of service for both external and internal stakeholders.
Quality-Oriented: Ensure accuracy, attention to detail, and a high standard of written communication.
Eagerness to Learn: Open to new ideas and committed to ongoing personal and professional development.
Location: Work primarily from the home office and/or other offices you are supporting in combination with occasional work from home
Language knowledge: Proficiency in Dutch and English, or French and English, or Dutch and French.
Being tech-savvy: strong knowledge of MS Office and the ability to quickly learn new tools.
