Facilities Management Officer

Employment Type: 19-Month Mat Leave Contract, Full-Time

Location: Ottawa, Canada - Hybrid

Deadline for submission: April 27th, 2026

Salary: CAD $65,000 - $70,000

About us

At Nutrition International, we make a difference, because nutrition is the difference.

Woven into the very fabric of our approach is the passion and drive of our global team of over 600 people, working in 13 offices across 11 countries with one common goal: transforming the lives of people who need it most through improved nutrition.

If you are a motivated and passionate individual who shares our conviction that a better world is possible through improved nutrition, wants to leave the world a little better than they found it, and is looking to be part of a global team with a clear vision, we want to hear from you. Please consider applying for the position below.

Know our team

Nutrition International’s Corporate Services (CS) unit is a dedicated team of Finance and Administrative experts with extensive global experience. The unit leads on providing global Accounting, Finance, Grant Finance & Compliance, Global Risk, Assurance & Fraud, Contracting and Procurement, Facilities Management, and Information Management and Information Technology (IM/IT). Currently, Nutrition International is seeking applications for a Facilities Management Officer to be based in Ottawa, Canada, working hybrid. This is a mat leave contract for approximately 19 months.

About you

You are someone with at least 3 years of experience in facilities coordination, office operations, workplace services, property administration, or a related operational support role. Post-secondary education in facilities management, business administration, operations, property management, or a related field is an asset. Facilities Management certification from an accredited college or professional organization would be considered an asset. Experience working in an office environment with responsibility for coordinating internal service requests, vendors, and workplace operations is preferred.

You have knowledge of workplace-related health and safety requirements and the Accessibility for Ontarians with Disabilities Act (AODA), to support safe, accessible, and functional workplaces. You are experienced in record-keeping, invoice tracking, coordination of service requests, and maintenance of facilities-related documentation. You have demonstrated knowledge of facilities coordination, office operations, and workplace service practices in a corporate office environment. Experience supporting landlord relationships, parking coordination, office space administration, or workplace service delivery would be an asset.

Fluency in English is required.

About the role

In this role you will:

Facilities Coordination and Workplace Support

•   Coordinate day-to-day facilities support for the Ottawa office in response to operational needs and internal stakeholder requests.

•   Serve as a primary internal contact for workplace-related matters, including office space use, office access, furniture coordination, building services, repairs, and general workplace issues.

•   Support internal workspace changes, office moves, seating adjustments, and related workplace set-up requirements.

•   Coordinate small-scale office improvements, repairs, and refurbishment activities, ensuring disruption to staff and operations is minimized.

•   Track facilities-related requests and follow up to ensure timely resolution, escalating issues where appropriate.

Internal Stakeholder Support and Facilities Administration

•   Provide guidance to internal stakeholders on established facilities procedures, office practices, and workplace service processes.

•   Support the implementation and consistent application of office standards, workplace requirements, and facilities-related procedures.

•   Respond to staff inquiries related to facilities services, office accommodation, parking, office equipment, and general workplace operations.

•   Maintain organized records related to service requests, workspace allocations, parking arrangements, office assets, and facilities activities, as required.

•   Assist in identifying operational issues and recommending practical solutions to improve the efficiency, functionality, and service quality of the office environment.

Vendor, Landlord, and Service Coordination

•   Liaise with external vendors, service providers, and building management/landlord representatives on day-to-day facilities matters.

•   Coordinate service calls, maintenance visits, access arrangements, and follow-up actions related to office operations and building services.

•   Support the monitoring of vendor performance and service responsiveness, and escalate unresolved issues or service concerns as required.

•   Coordinate with the landlord on operational matters related to workspace, common building services, parking, and access.

Office Operations and Operational Support

•   Maintain office operations related to facilities, including inventory management and restocking of office and workplace supplies.

•   Coordinate facilities-related administrative processes, including invoice tracking, record-keeping, and monthly reconciliation support, as required.

•   Support the coordination of office operational needs related to meetings, common spaces, shared facilities, and staff workplace requirements.

Health, Safety, Accessibility, and Compliance Support

•   Maintain working knowledge of applicable workplace health and safety requirements, accessibility requirements, and relevant building-related procedures.

•   Support a safe, accessible, and functional office environment by helping identify facilities issues requiring corrective action or follow-up.

•   Assist in applying established facilities, health and safety, and accessibility standards in day-to-day office operations.

•   Support internal preparedness and compliance efforts related to the office environment and facilities operations.

What we offer

A competitive market pay, pension, $2,500 professional development allowance, health and dental benefits, flexible work hours, and four weeks of vacation (plus public holidays). We offer a collaborative and engaging work environment.

Selected candidates must have current legal entitlement to work in Canada. We thank you for your interest, however only those selected for an interview will be contacted.

Nutrition International is an equal opportunity employer. We celebrate diversity and are committed to an inclusive, equitable and accessible work environment. Upon request, accommodations due to a disability are available throughout the selection process.

Nutrition International upholds a zero-tolerance policy on sexual exploitation, abuse and harassment (SEAH).  Following the principles of the Inter-Agency Misconduct Disclosure Scheme, reference checks will include safeguarding verifications with previous employers. By applying to this position, candidates acknowledge and consent to these reference checks being conducted with previous employers. 

Please note that all our offers are conditional subject to appropriate screening checks and satisfactory reference checks.

For more detailed information about the role, please click on the attached Job Description. Please click on the Apply button below to submit your application.