Rawafid is looking for an experienced Document Controller to manage and maintain all engineering documents throughout the project lifecycle. In this role, you will be responsible for ensuring that all engineering documentation is properly filed, controlled, and distributed to the relevant stakeholders promptly. You will collaborate closely with engineering teams, project managers, and contractors to guarantee compliance with company standards and regulatory requirements. Your role is crucial in maintaining document integrity and supporting smooth project operations.
Key Responsibilities
- Administer project document management systems (Aconex preferred or equivalent)
- Apply project-specific document numbering, coding, and classification procedures
- Manage document revision control, including tracking superseded and obsolete documents
- Prepare, issue, and track incoming and outgoing transmittals
- Monitor and report engineering deliverable status across all disciplines
- Receive, log, and distribute vendor documents for engineering review and approval
- Maintain and update drawing and document registers to ensure accuracy and traceability
- Track and coordinate comment resolution between disciplines and stakeholders
- Compile and manage as-built documentation packages for project close-out
- Control filing, archiving, and retrieval of project documents in an organized system
- Manage reproduction, distribution, and circulation of controlled documents
- Maintain correspondence logs and ensure proper documentation of project communications
Requirements
- Bachelor's degree or Diploma in Business Administration, Information Management, or Library Science
- 8 years of relevant experience in document control for engineering design or EPC projects
- 3+ years of relevant experience in large infrastructure (desalination, water, or oil & gas), managing multi-discipline engineering deliverables such as drawings, specifications, datasheets, and vendor documents
- Saudi Council of Engineers (SCE) Certificate is a plus
- Proficiency in Aconex, ISO 9001 quality management systems, Excel, and document control processes
- Excellent organizational and time-management skills with a keen eye for detail.
- Good communication and interpersonal skills to liaise effectively with project teams and stakeholders.
- Ability to handle multiple tasks and work under pressure to meet deadlines.
- Proficient in Microsoft Office Suite (Word, Excel, Outlook).
