Seasonal Coordinator, Archives and Digital Assets

POSITION OVERVIEW

The Coordinator, Archives and Digital Assets, is charged with tracking and processing a wide variety of archival content, including ingesting digital assets into the Institute’s digital asset management system, updating archive records, and inventory of assets. Additionally, the Coordinator is the primary point of contact for fielding incoming archives requests.

Working under the Archivist and closely with the Associate Director, Archives & Collection, the Coordinator will also provide key organizational support to the department.

This position works full time with an ideal start date of Monday, April 27, 2026 through Friday, August 28, 2026. This position is based out of our Salt Lake City, UT location with regular opportunities to work remotely and will be required to work extended hours, including evenings and weekends, at key points throughout the year.

Top priorities include but are not limited to…

• Acquiring, organizing, and preparing large quantities of photos and videos to ingest into the digital asset management system, includes making selects, adding required metadata, keywords/tagging, and rights-management data.

• Using publications, internal documentation, and online research to confirm accurate metadata and conduct research as needed.

• Using Adobe Bridge, Photoshop, Lightroom, and Premiere to process assets, pull clips, reformat, and convert media into additional formats.

• Monitoring and maintaining asset quality, metadata accuracy/reliability, and file integrity to support long-term preservation and access to assets.

• Coordinating photo editor contractors as needed.

• Helping to process manuscript collections and perform basic preservation tasks.

• Supporting digitization plans to ensure access to important Institute history.

• Retrieving assets accurately and promptly, including making minor edits to photo and video assets as needed.

• Organizing digital assets and inventory the contents of storage servers, external disk drives, and other media.

• Creating and updating records, using lists from Archives staff and publications to review records and make updates.

• Selecting and preparing assets for photo galleries and creating content for regular social or blog posts.

• Assisting with data collection and entry into the Archives & Collection database.

• Assisting with troubleshooting and maintaining the DAM system, updating workflows and its functionality and providing end-user training.

You have the following direct or transferable skill sets:

• 2 years of related experience, preferably working with digital asset management systems.

• Experience using media technology and systems.

• Knowledge of or hands-on experience processing archival materials.

• Excellent communication and interpersonal skills.

• Strong ability to perform work accurately by self-auditing in order to avoid mistakes.

• Organizational skills and the ability to self-manage workload.

• Passion for both historical and current film, television, and media.

• Working knowledge of Adobe Creative Suite, including Photoshop, Premiere, Prelude, and Bridge or Lightroom preferred.

• Working knowledge of a variety of media formats and experience working with large quantities of media files preferred.

• Legal authorization to work in the United States.

You will be successful in this role if you...

• Accurately process incoming and archival content.

• Respond to and fulfill requests in a timely manner.

• Participate in team brainstorming to help share artist stories and the Institute’s history in creative and new ways.

In addition to an hourly pay of $20.32, this position* is eligible for benefits & perks, highlights include:

• Paid sick leave and Institute holidays

• Employee assistance program

• Employee Wellness Initiatives

*Applications open 04/10/2026 and will be accepted for at least one week