We are seeking a detail-oriented and technically proficient Autodesk Vault Administrator to serve as the primary steward of our engineering document management and CAD data ecosystem. This is a hands-on technical role responsible for the deployment, configuration, day-to-day administration, and continuous improvement of Autodesk Vault Professional across a multi-discipline engineering environment.
The successful candidate will be the go-to subject matter expert for Vault platform governance — managing vault architecture, lifecycle definitions, user access, document control workflows, and integration with Autodesk CAD tools including AutoCAD, Inventor, Plant 3D, and Civil 3D. A working knowledge of engineering document control best practices and the ISO/IEC standards that underpin them is expected; deep standards authorship is not a requirement of this role.
Responsibilities
Vault Administration & System Management
- Deploy, configure, and maintain Autodesk Vault Professional, including ADMS Console, Vault Server, and client-side deployments.
- Design and manage vault structures: folder hierarchies, category schemas, lifecycle state definitions, and custom property mappings.
- Configure and enforce user roles, group permissions, and access controls within Vault.
- Monitor vault health, perform routine maintenance, and coordinate backup and disaster recovery procedures with IT.
- Manage Autodesk software licensing, deployment packages, and version upgrades across the design team.
- Troubleshoot and resolve end-user Vault access, connectivity, and data integrity issues.
Document Control & Workflow Automation
- Develop and maintain automated workflows for drawing release, revision control, approval routing, and transmittal package generation.
- Establish and enforce file naming conventions, numbering schemas, and metadata standards in alignment with engineering document control best practices.
- Manage the full document lifecycle from creation through archiving, ensuring traceability and auditability of all revisions.
- Support integration between Vault and CAD tools (AutoCAD, Inventor, Plant 3D, Civil 3D) to ensure seamless data flows and design-to-release workflows.
- Assist with data migrations, including the import of legacy drawings and documents into Vault from external PDM/PLM systems or file-based archives.
Standards, Quality & Compliance
- Develop, publish, and maintain CAD and Vault standards documentation including SOPs, naming conventions, template libraries, and user guides.
- Conduct periodic audits of vault data, drawing sets, and user compliance against established document control procedures.
- Apply working knowledge of engineering document control best practices — including familiarity with relevant ISO standards (e.g., ISO 9001 document control principles) — to support the firm’s quality posture.
- Maintain drawing template files, title block schemas, sheet formats, and standard parts libraries for all supported CAD platforms.
Training & User Support
- Develop and deliver Vault and CAD onboarding training for new staff and ongoing training for existing users.
- Produce and maintain user-facing training materials, quick reference guides, tips, and best practices documentation.
- Serve as a frontline resource for CAD and Vault technical support, escalating server-level or licensing issues to IT or Autodesk support as appropriate.
- Mentor junior designers and drafters in proper use of Vault workflows, revision control, and data management practices.
Collaboration & Continuous Improvement
- Collaborate with Engineering, IT, and QA/QC leadership to continuously improve document management workflows and system performance.
- Evaluate and recommend CAD/Vault enhancements, plugins, and automation opportunities (e.g., iLogic, AutoLISP, Vault API/REST scripting).
- Participate in project startup activities to configure project-specific vault structures, templates, and deliverable standards.
- Support Autodesk Construction Cloud (ACC) / BIM 360 configuration for project collaboration environments as needed.
Technical Experience Needed:
- Autodesk Certified Professional (ACP) or Autodesk Certified User (ACU) in Vault, Inventor, AutoCAD, or a related platform.
- Experience migrating large volumes of legacy CAD data into Vault from file-based systems or alternative PDM platforms.
- Familiarity with Autodesk Construction Cloud (ACC) / BIM 360 project setup, permission management, and document workflow configuration.
- Scripting or automation experience: AutoLISP, iLogic, Dynamo, Python, or Vault API/REST integrations for workflow productivity gains.
- Exposure to ISO 9001 QMS processes as they relate to engineering document control, nonconformance tracking, and internal audit within a consulting or engineering firm.
- Experience supporting multi-office or multi-site Vault deployments with distributed user bases.
- Familiarity with Product Lifecycle Management (PLM) concepts and configuration control (revision levels, release states, approval authorities).
Qualifications:
- 10+ years of progressive CAD and/or document management experience in an engineering consulting, EPC, manufacturing, or industrial environment.
- Minimum 2 years of hands-on Autodesk Vault Professional administration experience, including ADMS Console, lifecycle configuration, category/property schema management, and user/role administration.
- Preferred - AS or BA Degree in Engineering Technology, Drafting & Design, Mechanical or Electrical Engineering, Information Technology, or a related technical discipline; equivalent professional experience in lieu of degree will be considered.
- Proficiency with one or more Autodesk CAD platforms: AutoCAD, Autodesk Inventor, Plant 3D, or Civil 3D — including understanding of how these tools integrate with Vault.
- Demonstrated ability to design and implement document control workflows, revision control processes, and vault folder structures in a multi-user engineering environment.
- Working knowledge of engineering document control best practices and the ISO standards that govern them (ISO 9001 document control concepts; awareness of ISO 19650 is a plus but not required).
- Solid understanding of data security, access control principles, and file/version management in a PDM/PLM environment.
- Proficient in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) and comfortable working within SharePoint or similar collaboration platforms.
