Company Description
Energy Capital & Power is the African continent’s leading investment platform for the energy sector.
Job Description
- Assist in the planning and execution of events, including conferences, exhibitions, and trade shows.
- Help with the scheduling and coordination of event timelines and logistics.
- Communicate with vendors, venues, and suppliers to coordinate event logistics.
- Assist in negotiating contracts and managing vendor relationships.
- Support the marketing team in creating promotional materials and campaigns for upcoming events.
- Help manage social media accounts and promote events through various channels.
- Assist with the registration process, including managing attendee databases and responding to inquiries.
- Prepare and distribute badges, tickets, and other registration materials.
- Provide on-site support during events, including setting up booths, managing registration desks, and assisting attendees.
- Handle troubleshooting and resolve any issues that arise during the event.
- Help with the creation and management of event content, including presentations, programs, and speaker materials.
- Assist speakers and presenters with their needs and ensure they have the necessary resources.
- Perform various administrative tasks such as data entry, filing, and managing communication.
- Assist with the preparation of event reports and post-event evaluations.
- Engage with attendees, sponsors, and exhibitors to build and maintain relationships.
- Collect feedback and suggestions from participants to improve future events.
- Assist in the setup and breakdown of event spaces, including arranging furniture, setting up equipment, and ensuring everything is in place.
- Manage the inventory of event supplies and materials.
- Help track event budgets and expenses, ensuring costs are within the allocated budget.
- Assist in the preparation of financial reports related to event expenditures.
Qualifications
- Studied/studying towards Events Management and/or PR diploma/degree
- Portuguese, French & Arabic languages would be advantageous
- Communication Skills: Strong verbal and written communication skills to interact with clients, vendors, and attendees.
- Organizational Skills: Excellent organizational abilities to manage multiple tasks and deadlines.
- Attention to Detail: Keen attention to detail to ensure all aspects of the event are well-coordinated.
- Team Player: Ability to work effectively as part of a team and support various departments.
- Adaptability: Flexibility to adapt to changing circumstances and handle unexpected challenges.
- Customer Service: Strong customer service skills to assist attendees and address their needs.
- Tech Savvy: Proficiency with event management software, social media platforms, and office applications.
- Problem-Solving Skills: Ability to troubleshoot issues and provide solutions quickly.
Interning at a conferences and exhibition company can provide valuable experience in event management, coordination, and customer service, preparing interns for a career in the event planning industry.
Additional Information
If you are a passionate professional looking for a role in an innovative and global company and you are based in Cape Town, please send your CV today.
NB: Please note that only applications submitted through our official hiring platform, www.smartrecruiters.com, will be taken into consideration for this role. We kindly ask that candidates refrain from contacting team members, associated companies, or individuals regarding their application, as these inquiries will not be considered. In order to ensure fair consideration for all applicants, we may not be able to respond to every submission directly. If you have not heard back from us within 21 days, please consider your application unsuccessful. Thank you for your understanding and interest in joining our team
