Description
The Executive Assistant & Front Office Manager serves as both the first impression of ABC Home & Commercial Services and the operational partner to the President. This role ensures a professional front office environment while owning executive administrative functions including calendar management, meeting preparation, communication triage, document control, and follow-up management.
PRIMARY RESPONSIBILITIES:
- Greet customers, vendors, candidates, and visitors in a professional and welcoming manner.
- Monitor and manage front-door access to ensure building security and compliance.
- Receive, sort, distribute, and send mail and packages.
- Maintain a clean, organized front office and common areas.
- Own and manage the President’s calendar including scheduling, rescheduling, and declining meetings.
- Protect executive focus time through buffer and priority management.
- Enforce meeting standards including agendas, appropriate attendees, and time limits.
- Collect and compile Weekly Action Reports (WARs) and prepare executive meeting packets.
- Draft meeting agendas, capture action items, and distribute recap notes.
- Manage executive inbox triage, draft routine responses, and follow up on outstanding communications.
- Organize and maintain executive files, folders, and version control standards.
- Track executive commitments and maintain a rolling action-item list.
- Coordinate vendor communication, travel planning, expenses, and events.
- Draft internal announcements, recognition messages, and support leadership onboarding logistics.
Requirements
- 3–5+ years of experience in administrative or executive assistant roles
- Exceptional written and verbal communication skills
- Advanced proficiency in Microsoft Outlook, Word, Excel, and Teams
- Strong organizational, prioritization, and time-management skills
- Ability to handle confidential information with discretion
- Proactive, detail-oriented, and able to manage up
PHYSICAL DEMANDS:
- Ability to lift up to 15 pounds
- Prolonged periods of sitting at a desk and computer use
- Occasional standing, walking, bending, and reaching
SALARY:
- $60,000–$65,000 annually, based on experience
WHAT WE OFFER:
- Health, Dental, Vision, and Life Insurance
- 401(k) with company matching
- Paid Time Off (PTO)
- Training and professional development opportunities
- Supportive and mission-driven work environment
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Equal Opportunity Employer
ABC Home & Commercial Services is an Equal Opportunity Employer. We are committed to providing equal employment opportunities to all applicants and employees without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected characteristic. We value diversity and are committed to fostering an inclusive workplace.
