The Archiving Specialist reports to the Archiving Team Leader and performs day-to-day activities related to legal file preparation, document archiving, and judicial workflow coordination. The role ensures the accurate and timely preparation, monitoring, and execution of legal actions by maintaining complete documentation, updating systems, coordinating with external law firms and archiving vendors, and ensuring compliance with internal policies and SLAs.
Main Accountabilities
- Prepares, reviews and maintains complete digital and physical legal & Operational files
- Performs daily/weekly quality controls (e.g. missing documents) and quality checks (e.g. resolution, accuracy, metadata)
- Responsible for the creation of digital case files in designated folders and systems and filing of all relevant documents.
- Manages physical and digital document archiving in collaboration with external archiving vendors
- Coordinates physical document retrieval requests from archiving vendors and monitors timely completion.
- Monitors internal units and external partners’ adherence to archiving processes and standards
- Supports internal users and external partners regarding incident/problem management related to ECM platforms.
- Ensures user access to ECM platforms where required, based on justified business needs
- Responsible for document research via internal systems, workflows and repositories (e.g. ECM, shared folders, internal applications)
Requirements
Education, Experience and Technical Skills
- Bachelor’s Degree in a relevant field
- 1–3 years of working experience in legal operations, judicial support, loan servicing, collections or similar operational role
- Excellent oral and written communication skills in Greek; English considered an asset
- Strong PC literacy and advanced use of MS Office applications
- Experience with document management systems, ECM platforms and case tracking tools
- Detail-oriented mindset with strong accuracy in legal and operational documentation
Competencies
- Strong ownership and accountability, ensuring accuracy, completeness, and timely execution of legal file preparation and archiving activities
- Adaptability and continuous improvement mindset, with the ability to embrace change and identify process efficiencies
- Customer-centric approach, effectively supporting internal stakeholders and external partners with clear and reliable communication
- Proactive problem-solving, anticipating issues, addressing gaps, and ensuring deadlines and SLAs are consistently met
- High professional integrity and teamwork, maintaining confidentiality, ensuring compliance, and collaborating effectively across functions
Benefits
Here’s what you can look forward to as part of the #CepalTeam:
- Competitive Compensation : We offer an attractive salary, annual performance-based bonuses, and a monthly meal allowance through our ticket restaurant card.
- Health: Private medical insurance is provided for you and your family.
- Family Support: Monthly financial allowance for early education (nursery) and coverage of expenses for children with neurodiversity or disabilities—including therapeutic swimming, music therapy, horse riding, and parental support.
- Flexible Work Model: Our hybrid approach offers a level of remote work flexibility that supports work-life balance while preserving strong collaboration and team spirit.
- Modern Workspaces: Contemporary offices designed to support comfort, health, and productivity, with fully equipped workstations, quiet areas, on-site restaurant, and group fitness sessions .
- Lifelong Learning: Cepal supports continuous learning through access to e-learning platforms and structured professional development programs.
- Career Progression: We are committed to your growth, offering a clear development path supported by feedback, mentoring, and personalized learning plans.
- Make a Difference: Get involved in regular wellbeing, ESG and volunteering initiatives that reflect our values and foster a sense of purpose and community.
At Cepal, we believe that inclusion is more than a value, it's a way of thinking and acting. As members of the Diversity Charter Greece, we are committed to fostering a workplace where every individual feels respected, empowered, and free to contribute meaningfully.
All applications are treated fairly, confidentially, and based solely on qualifications and merit.
