KEY FUNCTIONS
ASSIST THE COMPANY SECRETARY ON THE FOLLOWING;
- Preparing the various statutory paperwork in respect of clients under her portfolio as well for Axis Group of Companies;
- In all matters and paperwork in respect of Board meetings for clients under her portfolio as well for Axis Group of Companies, including taking minutes as and when required;
- To oversee the archiving/shredding department;
- In liquidation assignments;
- In her role as the Corporate Governance Champion;
- In the implementation of all systems and procedures;
- For the ISAE 3402 yearly assessment exercise;
- For the Design and implementation of disaster recovery and business continuity plans.
BE RESPONSIBLE FOR;
- Scheduling meetings with the directors/managers and other parties;
- Conducting research to identify training courses;
- Filing and retrieving organizational documents, records and reports;
- Creating and modifying documents such as reports, memos, letters, spreadsheet etc.;
- Liaising and filing statutory documents with the relevant authorities such as the ROC, Registrar General , MRA & the FSC in an effective and efficient manner;
- Follow up on matter arisings;
- Inputting & Updating information on all the relevant systems in place on a regular basis;
- Inputting & Updating timesheet or any time management system;
- Performing general clerical duties to include, but not limited to, copying, faxing, mailing and filing;
- Any other cognate duties that may from time to time be required which are appropriate to the role and business requirements.
REQUIREMENTS
- At least 1 year of relevant working experience in the Global Business sector.
- Studying for ICSA is a pre-requisite;
SKILLS
- Excellent communication skills – Good English and French both verbal and in writing;
- Ability to respond to pressure and tight deadlines;
- Attention to details, and ability to be multi-tasked;
- Computer Literate: Ms. Office Word, Excel, PowerPoint & Outlook;
- High degree of initiative with a can do attitude;
- Ability to maintain high level of confidentiality.
