Administrative & HR Coordinator

Description

The Administrative and HR Coordinator provides day-to-day administrative and Human Resources support for PFNW operations. This role serves as a liaison with Corporate HR and is responsible for coordinating onboarding, employee records, payroll support, compliance tracking, and document control activities. The position ensures HR and administrative processes are completed accurately, timely, and in accordance with company policies while maintaining strict confidentiality.

Duties include but are not limited to:

Human Resources Functions

• Serve as liaison between PFNW and Corporate Human Resources.

• Provide on-site support for onboarding new hires and processing employee separations.

• Prepare Hiring Requisitions with accurate details, route for approvals, and coordinate with HR for job postings.

• Maintain and update job descriptions to reflect current roles and responsibilities.

• Schedule applicant interviews and coordinate pre-employment requirements (e.g., drug screenings).

• Collect and submit new hire documentation to Human Resources.

• Assist with New Hire Orientation and respond to HR- and payroll-related questions from employees.

• Communicate with employees, supervisors, and managers regarding HR and payroll-related matters.

• Ensure Personnel Action Requests (PARs) are accurate, properly approved, and submitted to HR in a timely manner.

• Monitor attendance policy compliance and maintain related records.

• Maintain employee records including seniority dates, employee listings, and employee identification numbers.

• Maintain and update employee qualification and pay rate records.

• Assist HQ with HR and payroll internal and external audits.

• Support corporate HR and payroll projects as needed.

• Review Employee Concerns submissions and escalate issues to the appropriate supervisor or manager.

Administrative / Operational Functions

• Assist, support, and oversee the Document Control program, including retention, revision, and distribution of documents, procedures, licenses, and permits.

• Support the archival processes and Quality Control reviews of documents designated for long-term storage.

• Provide guidance and support as the primary point of contact for questions and concerns.

• Serve as payroll coordinator for PFNW timesheets.

• Maintain and reconcile SPV reports with Paylocity after each pay period; maintain Floating Holiday records.

• Verify accuracy of employee physical records and invoices.

• Provides general support to the GM and the Vice President as needed.

General

• Perform other duties as assigned.

Requirements

• High school diploma or equivalent required.

• 4–5 years of office/administrative experience required; experience supporting Human Resources functions preferred.

• Working knowledge of HR processes, including onboarding, employee records, payroll support, and compliance requirements.

• Ability to handle sensitive and confidential information with discretion and professionalism.

• Strong organizational skills with the ability to manage multiple tasks, prioritize work, and meet deadlines.

• Ability to work under pressure and within short timelines while managing multiple projects simultaneously.

• Demonstrated problem-solving skills and ability to work independently with minimal supervision.

• Proficient in Microsoft Office applications (Excel, Word, Outlook); experience with HRIS/payroll systems (e.g., Paylocity) preferred.

• Effective verbal and written communication skills; ability to work with employees, supervisors, and managers across departments.

• Strong attention to detail, particularly when reviewing records, reports, and documentation.

• Ability to support audits and maintain accurate records in compliance with company policies and procedures.

• Flexible and willing to take on new tasks and responsibilities as needed.

Will be working in an office type environment.