Description
ABOUT THE ORGANIZATION
In 1998, several charitably minded leaders came together to help create Tulsa Community Foundation (TCF), a tax-exempt public charity organized to receive, administer, and distribute gifts from individuals and organizations for the improvement of the Tulsa and Eastern Oklahoma area. TCF is a collection of many charitable funds varying in size from $5,000 to multiple millions of dollars. Each fund has its own identity and benefits from being invested with other funds to create a lasting community resource. TCF manages over $5.6B across more than 1,800 individual philanthropic funds. TCF staff members work daily with nonprofit agencies, corporations, individuals, government officials, and community leaders to provide superior service to the citizens of Tulsa and Eastern Oklahoma, as well as to increase the charitable dollars contributed to our community.
POSITION SUMMARY
Reporting directly to the Controller, the Senior Accountant supports Tulsa Community Foundation's (TCF) and related entities' financial operations, ensuring accuracy, compliance, and timely reporting. Key focus areas include investment accounting and reporting, program expenditures, tax compliance, and documentation.
ESSENTIAL DUTIES:
Financial Reporting
- Oversee month-end and year-end closing processes for TCF-related disregarded entities and programs.
- Assist in the preparation of monthly, quarterly, and annual financial statements in accordance with Generally Accepted Accounting Principles (GAAP), including consolidation of all related parties.
- Prepare ad-hoc financial reports and analyses to support programmatic needs.
Program Expenditure Management
- Oversee the program expenditure process across TCF and its disregarded entities.
- Supervise the program expenditure staff accountant and accounting clerk.
- Work closely with program team members for contract reporting, financial reporting, and other needs as they arise.
- Assist in developing and maintaining policies and procedures for all program expenditure activities.
Tax Compliance (including Investment-Related)
- Assist the Controller in the preparation of all entity and related organizations' tax filings, including investment-related filings.
- Oversee the 1099 process for TCF and all related entities, including W-9 collection and validation, preparation and submission, and managing vendor data.
- Serve as the point of contact for internal and external inquiries related to 1099 forms.
- Ensure timely and accurate submission of tax filings in accordance with relevant laws and regulations.
- Maintain up-to-date knowledge of tax regulations and changes to ensure compliance.
- Support internal and external tax audits, providing necessary documentation and responses.
- Maintain accurate records and documentation for all tax-related activities, including collecting and recording K-1s for alternative investments.
- Assist in resolving any tax issues or disputes with tax authorities.
Outside Fund and Alternative Investments Management
- Record and track all investment transactions, including purchases, sales, and income.
- Reconcile investment accounts and resolve any discrepancies.
- Manage communications with outside investment advisors regarding individual transactions and investment performance reports.
- Calculate and produce administrative billing for all outside funds.
- Prepare and present periodic outside investment reports to internal management and quarterly Finance Committee.
- Assist in preparation of investment reports for annual financial report.
- Collaborate with Fund Administration team on fund management and Senior Program Officer on opening all outside funds.
Federal Grant Management
- Monitor and track all federal grant awards received by the organization.
- Reconcile federal grant expenditures to ensure accurate and comprehensive records of grant activities, including financial transactions, correspondence, and reports.
- Assist with internal and external audits related to federal grant funds, providing necessary documentation and responding to audit findings.
Compliance and Internal Controls
- Ensure adherence to internal controls, accounting policies, and regulatory requirements.
- Prepare for and assist with internal and external audits, providing documentation and responses as needed.
- Identify and implement improvements to financial controls and processes.
- Manage all agency fund-related audit requests (FAS 136 communications).
- Oversee the calculation, documentation, and recording of assets held for others balances.
- Any other duties as assigned.
REQUIREMENTS AND QUALIFICATIONS:
Education and Experience
- Bachelor's degree in accounting required; advanced degree preferred.
- Minimum of six to eight years of financial experience, with two years of supervisory experience required.
Skills & Abilities
- Strong organizational skills and excellent time management.
- Analytical ability to perform financial analysis and spreadsheet evaluation.
- Excellent customer service orientation working with program staff, vendors, donors, and other stakeholders.
- Effective communication with diverse audiences across all organizational levels.
- Self-motivated with the ability to create objectives, establish priorities, and proceed with goals under limited supervision; strong desire to continually improve skills.
- Strategic thinking and innovation with the ability to solve problems in high-pressure situations and introduce improvements to existing systems.
- Ability to work independently while functioning as a team player.
- Adaptability in a fast-paced, changing work environment while managing multiple projects.
- Excellent work ethic and attention to detail.
Physical Requirements
- The ability to sit in front of a computer monitor for multiple hours at a time.
HOURS AND LOCATION:
- This is a full-time, in-person position based out of Tulsa, OK. The primary location will be at the Tulsa Community Foundation (7030 S. Yale Ave., Ste 700, Tulsa, OK 74136) offices.
- A typical work week is Monday – Friday from 8:00 A.M. – 5:00 P.M. The work week will occasionally vary with advance notice depending on scheduled programming and other events; on occasion, it may require early start, late evening, or weekend hours
- The current expectation is the first 90 days this role will be in the office 5 days a week. After 90 days, the supervisor will review this schedule.
BENEFITS AND COMPENSATION:
As part of our overall compensation package, we offer work/life flexibility, comprehensive health benefits, paid time off, and generous retirement contributions designed to support you and your family. Details:
- 100% employer paid medical, dental, and long-term disability for full-time employees only. Option to add vision and dependents.
- 401(k) employee and employer contributions.
- Paid time off to support you while you are out of the office.
- Paid holidays so our employees can spend time with those they care about.
- Employer-paid AD&D life insurance, with employee option to add supplemental life insurance.
