#LI-HYBRIDMarketing & Communications Specialist Why Kenes: With over 60 years of expertise, Kenes Group is a global leader in creating and managing international conferences. As a Professional Conference Organizer (PCO), Association Management Company (AMC), and Continuing Education Provider (CPD/CME), we specialize in delivering world-class medical and scientific events that connect professionals, inspire collaboration, and drive progress. Our 250 team members work across the globe, combining creativity with precision to design experiences that matter. At Kenes, we value teamwork, personal growth, and work-life balance — building an environment where people can thrive both professionally and personally.
Job Summary: The Marketing & Engagement Officer will be responsible for managing and executing marketing and communications programs, along with coordinating identified society projects. They will be responsible for cultivating relationships with all stakeholders, maintaining all aspects of day-to-day community engagement through various communications channels. This role involves working on multiple clients and is performed under the supervision of an Executive Director. The role involves liaising with various stakeholders, including board members, committee members and the journal editorial office, while ensuring the smooth execution of a wide range of tasks, projects and initiatives.
Responsibilities:
General
Assist with the administration of the Secretariat & Liaison Office including mailbox management
Providing administrative support to the Executive Director(s)
Coordination of logistical requirements for digital and in-person meetings
Compile relevant Board of Directors meeting materials, including slide presentations.
Manage relevant communications related to committees
Committee application process including confirming open positions, building and sending call for applications, collecting applications and circulating for review
Programs and Activities
Support Monthly Webinar activity including liaison with faculty and attendance
Support Podcast program including liaison with hosts, guests and video editor
Implement donation program, including marketing donation portal management
Mentorship Program management including managing the Sub-Committee, building timeline, coordination, reviewing results, managing applications, matching process, templates for letters and forms and communication and instructions
Early career (ECR) activities including managingmonthly meetings of the ECR Committee, organize 3-4 early virtual workshops per year, awards to administer, development of new projects
Marketing and Communications
Coordination of promotional materials to promote events through digital channels
Develop and execute a marketing and social media plan.
Managing social media accounts (posting, checking notifications and resharing), overseeing social media schedule
Mailshots to members including developing content, building and sending
Serve as the media liaison and prepare news releases and daily news briefs
Research, write, and edit all communications, including newsletters, clinical and patient education articles, human interest stories, brochures, and marketing materials
Website content updates and maintenance of content, liaison with webmaster for developments and technical maintenance
Preparation of regular e-newsletters, ad hoc emails and announcements to members on news, activities and projects
Coordination of association presence at live events, in publications etc
Maintaining the visual identity
Support web marketing as required
Partnerships and Stakeholders
Developing contacts and seeking partnerships with other national and international organizations.
Liaise with regional chapters to support membership activities
Requirements & Experience:
University degree or equivalent. At least 3 years marketing or communications experience. Preference for qualifications in communications, marketing, advertising, or related field.
Excellent communication and interpersonal skills, with fluency in English; proficiency in an additional language is an advantage.
Strong service orientation and the ability to work effectively, while managing multiple tasks and meeting deadlines and budgets.
Highly organized with exceptional attention to detail, prioritization skills, and a disciplined approach to work.
Proven experience of project management with the ability to effectively plan, oversee and execute projects on schedule and in line with agreed objectives.
Proficiency in core applications and willingness to learn new systems – Microsoft Office, Canva, Hootsuite, email marketing system, website management system, SurveyMonkey and video platforms like Zoom.
Strong understanding of digital marketing channels with the ability to align strategy into customer engagement.
Thorough understanding of an expert-level user of all social media technologies with proven experience of active participation on behalf of an organization/brand.
Demonstrated skills, knowledge and experience in the design and production of marketing materials, newsletters, press releases, direct mail, email and print materials and campaigns, managing websites, social media and other digital assets
Proven ability to navigate intercultural relations and diplomacy in a professional setting.
A proactive, problem-solving mindset, with flexibility and willingness to support colleagues when needed.
Self-drive with a strong sense of ownership and an ability to work well independently or collaboratively.
Willingness to travel for work-related activities and events.
What we offer:
Competitive salary and full-time labor contract.
Flexible benefits program: food vouchers, optional additional health insurance, corporate discounts, etc.
Fixed working hours (Monday-Friday).
Hybrid working mode, excellent office location, and free shuttle bus from the metro station to the office.
Gifts for special occasions, fruits, massages, and yoga classes in the office once per week.
Real opportunities for professional development in a leading international company.
Friendly team culture that promotes initial and continual professional education and team collaboration.
Regular team events.
Refer a friend program.
If you are interested in this position, please submit your CV in English. Only shortlisted candidates will be contacted. All documents will be treated with the strictest confidentiality.
