Program Assistant

Location: Washington, DC Remote Work: No Clearance: Secret   Work Status: Full-Time Travel Requirements: Travel is anticipated for this position.

ATSG is actively seeking candidates for a potential upcoming contract. This position is contingent upon award, and hiring decisions will be finalized once the contract is granted.

Position Description

The U.S. Department of State is the lead institution for the conduct of American diplomacy and the Secretary of State is the President’s principal foreign policy advisor. The Department of State’s mission is to advance U.S. national security interests, fight terrorism, protect U.S. interests abroad, and implement foreign policy initiatives that build a freer, prosperous and secure world.

The Bureau of International Narcotics and Law Enforcement Affairs (INL) is part of the Under Secretariat for Arms Control and International Security (T) within the Department of State (DOS). INL’s mission is to keep Americans safe by countering crime, illegal drugs, and instability abroad by providing effective foreign assistance and securing international commitments for U.S. security priorities.

Bureau of International Narcotics and Law Enforcement Affairs, Office of Aviation and Cross-Border Programs is responsible for oversight and coordination of the International Law Enforcement Academy (ILEA) program. ILEA advances operational cooperation between U.S. and foreign law enforcement from over 100 countries through training academies in four regions of the world. The ILEAs focus on priority areas of interest to the U.S. government such as investigating and countering transnational criminal activities, including but not limited to, drug trafficking, border security and migrant smuggling, human trafficking, money laundering, and cybercrime.

The Training Support and Program Assistant serves as a member of the ILEA team and is primarily responsible for administrative and program assistance for the program. The ILEA team manages the program from planning to implementation, coordinating across the U.S. interagency, State Department domestic offices, and U.S. embassies abroad.



PERIOD OF PERFORMANCE

The period of performance for this order will be one (01) year from the date of award with the option to extend for six (06) months subject to, performance, need, and funding.

Duties and Responsibilities

• Drafts, sends out for clearances, and sends papers, emails, and cables, as directed, along with approved tracked responses.
• Coordinates with posts, program officers, interagency, and external organizations to facilitate drafting of program and project plans and solicitations for various implementing mechanisms, including but not limited to interagency agreements (IAAs), Letters of Agreement (LOAs), contracts, and grants.
• Assists with the administration and management of ILEA implementing agreements for the program including but not limited to, contracts, grants, letters of agreement, and interagency agreements. Facilitates the paperwork and procedures required to award, monitor, and close Inter-Agency Agreements (IAAs), Cooperative Agreements, grants, contracts, and other relevant implement agreements or funding actions for final processing by a government representative. Serve as the first point of contact for administrative matters from implementers.
• Supports the use of the ILEA Global Network, to include data entry and management of the system.
• Monitors activities of implementers and reports to government representatives on the status of implementer progress towards meeting the goal, objectives, and completing deliverables. Monitors and assists agency submission of quarterly reports, including transferring data from the ILEA database (IGN) to the reporting system (DevResults) as needed. Work with the INL office responsible for DevResults to address agency issues, as required. • Utilizes the IGN to help provide information to respond to taskers on program activities. Assist in data cleanup and management within the IGN, including but not limited to, managing filing system; uploading and updating course schedules and information; etc.
• Provide support for program-wide administrative process, including but not limited to templates, such as for course invitations; SOPs for administrative tasks in coordination with appropriate experts as needed such as filing systems, records management, and inventory management; coordination with program partners and implementers on administrative issues, such as POC lists and inventory. Arranges and supports meetings and events, including by reserving rooms, sending and tracking invitations, room set-up, escorting personnel, taking notes, and drafting thank you letters, and drafting and assembling to final reports.
• Provides general support, including but not limited to writing and clearing papers, assembling briefing books, reports and updates, and scheduling meetings and supporting various trainings and events.
• Conducts research on issues of interest and analyzes information for trends and important developments; attends relevant briefings; and prepares information and meeting readouts for inclusion in reports as requested.
• Maintains program office calendar and files. Update and maintain POC sheets for the program and program partners. Implement file structure to existing files and ensure new files are managed appropriately.

Minimum Qualifications

• U.S. Citizen.
• A Bachelor’s degree from an accredited institution.
• Two to four years’ experience in relevant field.
• Demonstrated knowledge of Federal regulations in regard to area of specific need.
• Demonstrated experience using Microsoft Office Suite.
• Demonstrated experience facilitating organizational change.
• Demonstrated skilled in oral and written communication, sufficient to draft action and info memos, congressional testimony, press guidance and congressional and general correspondence;
• Demonstrated knowledge of international narcotics and law enforcement issues.

Preferred Qualifications

• Graduate Degree from an accredited college or university in a related field of international relations, foreign assistance, adult-training, or criminal justice reform.
• Demonstrated one to three (1-3) years’ experience in administrative management, training support, and/or contract or grants support.
• Demonstrated skill and ability in managing multiple concurrent activities of varying complexity; including changing priorities and short turn-around times.

About ATSG

ATSG Corporation is a Veterans Affairs (VA) CVE-Certified Service-Disabled Veteran-Owned Small Business (SDVOSB) based in Fairfax, VA with branch offices throughout Central America. Since 2004, ATSG has successfully deployed its experience and expertise to support the most challenging and complex projects for various Federal agencies. Our robust portfolio includes cutting-edge technical solutions and professional support in Program Management, Consulting, Operations and Planning Support, Training and Advisory Services, and IT and Knowledge Management. We take pride in our proven dedication to providing expert assistance to our government partners. ATSG provides a variety of services within the Intelligence Community and is experienced in areas such as Mobility, Enterprise Architecture, Data Processing, Law Enforcement Mission Support, and Acquisition Support. Our products may be diverse, but the results are one and the same—on schedule, on budget, and completed with superior quality. As an organization, we are consistently expanding our global footprint in the contracting community. We work hard to honor our commitment to our clients while ensuring our employees feel secure and empowered in their work. We take excellent care of our team, so they may have the freedom and confidence to focus on their missions and provide nothing but the best output on the work site and at home.   ATSG Corporation is an equal employment opportunity/affirmative action employer, our applicants and employees are protected from discrimination. Visit https://www.eeoc.gov/ for more information. Equal access to programs, services and employment is available to all persons. Those applicants requiring reasonable accommodation to the application and/or interview process should notify a representative of the Human Resources Department. To comply with Federal law, ATSG Corporation participates in E-Verify. Successful candidates must pass the E-Verify process after hire.   This contractor and subcontractor shall abide by the requirements of 41 CFR 60-300.5(a) and 60-741.5(a). These regulations prohibit discrimination against qualified individuals on the basis of protected veteran status or disability and require affirmative action by covered prime contractors and subcontractors to employ and advance in employment qualified protected veterans and individuals with disabilities. To comply with Federal law, ATSG Corporation participates in E-Verify. Successful candidates must pass the E-Verify process after hire.
We respectfully request not to be contacted by recruiters and/or staffing agencies.
 

Application Requirements

• All applications must be submitted in .pdf, .doc, or .docx format.
• Applications and resumes for this position are only accepted via electronic submission through ATSG Corporation’s Consolidated Applicant Tracking System (CATS).
• Mailed, emailed, faxed, or hand-delivered applications and resumes will not be accepted.
• The decision to interview an applicant is based solely on the information received for this position from their electronic application and/or resume.