Scope of Work Short-Term Technical Assistance (STTA) for HEIG Grants, Contracts & Compliance Support
Background
The Higher Education for Innovation and Growth (HEIG) Activity is a five-year cooperative agreement funded by the U.S. Department of State. It aims to enhance Jordanian higher education institutions’ (HEIs) capacity to deliver student-centered, market-relevant education and strengthen collaboration with industry. To support effective implementation, HEIG manages a portfolio of subawards and contracts with local partners. This requires strong systems to ensure compliance with donor regulations, proper documentation, and efficient coordination across technical and operational teams. To strengthen grants and contracts management processes and ensure full compliance with applicable regulations, HEIG seeks a short-term technical consultant to support the Grants, Contracts & Compliance function in managing subawards, maintaining systems, and coordinating with internal teams and partners. 2. Objective The consultancy aims to support effective management and compliance of grants and contracts under the HEIG Activity through:
Providing technical and operational support in grants and contracts management processes.
Ensuring compliance with donor regulations and organizational policies.
Supporting documentation, tracking systems, and reporting requirements.
Facilitating coordination with program teams and partners to ensure timely and compliant implementation.
Scope of Work 1. Grants and Contracts Management Support
Support the implementation of subaward solicitation processes, including preparation of required documentation.
Assist in preparing subaward packages, including draft agreements and supporting documents for submission and approval.
Compile and organize documentation required for donor approvals.
Support the review of partner submissions to ensure completeness and compliance with requirements.
Assist in preparing grant modifications and amendments as needed.
Support start-up and close-out processes for subawards to ensure compliance and completeness.
2. Compliance and Systems Support
Assist in ensuring that subawards and contracts comply with donor regulations and organizational policies.
Support maintaining a compliant grants management system, including filing and documentation.
Update and maintain the online grant tracking system to ensure accurate and timely information.
Support monitoring of compliance requirements and flag any issues to the Manager.
Assist in tracking environmental compliance requirements under each grant.
3. Coordination and Partner Support
Coordinate with program and technical teams to collect required information for grants processes.
Support communication with partners regarding proposal development, budgets, and reporting requirements.
Assist local organizations in preparing required documentation in line with guidelines.
Support follow-up with partners to ensure timely submission of deliverables.
4. Monitoring and Reporting
Support tracking of grantee performance and implementation progress.
Assist in preparing internal and external reports related to grants and compliance.
Support documentation and follow-up on monitoring visits and findings.
Contribute to data collection required by the MEL team.
5. Administrative and Operational Support
Organize and maintain grants files (electronic and/or physical).
Support preparation of presentations, reports, and correspondence as required.
Assist in drafting routine communications with partners and stakeholders.
Provide logistical and coordination support for trainings and meetings related to grants management.
6. Other Support Functions
Provide support in proposal development processes, including document preparation and coordination, as needed.
Assist in gathering relevant information for partner engagement and outreach.
Perform any other related tasks as assigned by the supervisor to support project implementation.
Deliverables
Properly managed and organized RFA files, ensuring completeness and compliance with donor requirements.
Drafted and finalized subaward agreements, including any required modifications or amendments.
Reviewed partner financial reports to ensure accuracy, completeness, and compliance with donor regulations and organizational policies.
Updated and maintained the grants tracking system with accurate and timely information.
Complete and well-organized grant documentation (electronic and/or physical filing systems).
Documented compliance checks and follow-up actions with partners.
Periodic updates on grants status, including compliance issues and recommended actions.
Reporting Line The Consultant will report directly to Subawards, Grants and Contracts Manager. Required Qualifications
Bachelor’s degree in business administration, finance, law, or a related field.
Minimum 10+ years of experience in grants management, contracts, or compliance support.
Experience working with donor-funded projects (preferably USAID - DOS).
Good understanding of compliance requirements and documentation.
Strong organizational and communication skills.
Ability to work under pressure and manage multiple tasks.
Application Process Interested candidates are invited to submit the following:
Curriculum Vitae (CV)
Daily rate
Deadline to submit your application before end April 6,2026
