Job description

HR Operations & Administration

Serve as the primary point of contact for HR operational matters in Poland
Ensure accurate and compliant execution of employee lifecycle processes (onboarding, offboarding, employee changes, contract administration)
Oversee HR document flow: preparation, filing, and archiving of contracts, amendments, and official correspondence
Maintain accurate employee records in HRIS (HiBob) and personnel files, in line with Polish labor law and internal policies
Act as a point of contact for employees requiring work permit and relocation-related documentation (e.g., employment certificates, support letters, work invitations)

Payroll & Benefits Coordination

Prepare and validate monthly payroll input data for timely and error-free submission to payroll specialist/providers
Administer employee benefits (healthcare, sport cards, lunch reimbursement, etc.)
Oversee time and attendance tracking, ensuring accuracy, timely approvals, and proper integration with payroll
Handle employee queries related to compensation and benefits in Poland

Compliance & Labor Law

HR Systems & Process Optimization

Improve and structure HR processes and policies where needed
Work with HRIS tools (e.g., HiBob)
Create HR reports and dashboards
Collaborate closely with Global HR teams to ensure alignment of processes and data standards

Employee Experience & Stakeholder Management

Act as a point of contact for employee inquiries related to HR policies, documentation, and leave
Partner with managers on operational HR topics
Collaborate with HR Business Partners, Finance, Legal teams and payroll specialist/ payroll providers

2+ years of experience in HR Operations / HR Administration, ideally in a fast-paced, scaling (scale-up) multinational environment.
Strong knowledge of Polish labor law and HR compliance standards.
Experience working with HRIS platforms (e.g., HiBob) and HR documentation processes
High attention to detail and process orientation
Strong organizational and communication skills
English (B2+) and Polish (B2+), both written and verbal
Russian is a plus

What We Offer

HR Operations Specialist