Bookkeeper / Payroll & Billing Specialist

Bookkeeper / Payroll & Billing Specialist (Construction/Industrial Services) | Tarpon Specialty Services | Aransas Pass, TX

Manage billing, payroll, and financial operations for a growing industrial services company on the Texas Gulf Coast. This is a hands-on role — not clerical.

Position Overview

Tarpon Specialty Services is seeking a highly capable, detail-oriented Bookkeeper / Payroll & Billing Specialist to manage the financial operations of a fast-moving industrial staffing and services company. This role is responsible for invoicing, payroll processing, workers' compensation coordination, and financial tracking — all critical to protecting cash flow and profit margins.

The right candidate will take genuine ownership of billing accuracy, timely collections, payroll compliance, and job-level financial performance. If you thrive in a results-driven environment and want to be essential to a growing operation, this role is for you.

Key Responsibilities

Billing & Accounts Receivable

• Prepare and submit accurate client invoices on weekly and monthly billing cycles

• Track receivables and ensure payments are collected on time

• Follow up on outstanding invoices and manage collections communication

• Coordinate with project managers to verify billable hours and applicable rates

Payroll Administration

• Process weekly payroll including overtime calculations and job-specific rate structures

• Ensure ongoing compliance with federal and state labor laws

• Manage timekeeping systems and verify employee hours against project records

Insurance & Workers' Compensation

• Manage workers' compensation reporting, audits, and ongoing documentation

• Coordinate directly with insurance providers on policy matters and claims

• Maintain complete audit-ready records and assist in risk minimization efforts

Financial Oversight & Job Costing

• Track labor costs against bill rates to monitor and protect job margins

• Maintain current rate sheets across clients and project types

• Perform margin analysis and provide actionable financial insights to leadership

General Bookkeeping

• Maintain accurate, organized financial records across all company accounts

• Assist with month-end and year-end close processes

• Serve as primary point of contact for CPA and external accounting firm

Qualifications

• 3+ years of bookkeeping experience, preferably in a service or industrial environment

• Hands-on payroll processing experience (ADP experience a plus)

• Familiarity with workers' compensation programs, audits, and insurance coordination

• Strong proficiency in QuickBooks and Microsoft Excel

• High attention to detail with the ability to manage multiple priorities independently

• Comfortable working in a fast-paced, owner-operated business environment

Tarpon Specialty Services is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, veteran status, or any other protected characteristic under applicable federal, state, or local law.