Company Description
Founded in 2001, family owned and operated AireSpring is a leading Provider of Cloud Communications, Managed Connectivity and Managed Security which has earned its stellar reputation by taking service and support to the next level, delivering an award-winning customer experience that far exceeds the industry standards. AireSpring has delivered 20 years of outstanding service to its rapidly rising base of national and global customers, while growing organically and remaining debt free.
As the trusted provider to over 22,000 enterprise locations worldwide, our mission is to help our clients connect and communicate easily. We aim to delight our customers and partners by providing personalized, outstanding service.
The company has built a solid reputation of integrity, reliability and dependability with its channel partners, end-user customers and technology partners.
We have received more than 100 coveted industry awards including "Product of the Year- SD-WAN and UCaaS", "Excellence in Customer Service", "Unified Communications Excellence", "Best in Show," "Best Telecom Deal" and "Top Channel Program".
Job Description
Location: Remote
Schedule: 9:00 am ET to 5 pm PT
Job Summary
We are seeking a detail-oriented Sr. Accounts Payable Lead to join our finance team. This role is responsible for subledger accuracy, invoice and expense processing, vendor master governance, payment prioritization, balance sheet reconciliations and month-end schedules, period-end cutoff and accrual support, and administration and optimization of Bill.com and SAP Concur. The ideal candidate will bring strong technical accounting discipline, control orientation, and accountability for accuracy, timeliness, compliance, and audit readiness across the AP function.
Accounts Payable Ownership and Operations
- Own the end-to-end accounts payable process, including invoice intake, coding, approvals, processing, payment execution, reconciliation, and issue resolution.
- Maintain full ownership of the AP subledger, including aging accuracy, completeness, proper cutoff, and timely tie-out to the general ledger at each period end.
- Review invoices daily for proper purchase order support, approvals, coding, and supporting documentation before entry into Bill.com.
- Process vendor invoices accurately and timely, including complex invoices requiring reconciliation to purchase orders, contracts, credit card activity, or other supporting records.
- Review and process employee expense reimbursements through SAP Concur in accordance with company policy and approval requirements.
- Serve as the primary escalation point for AP issues, including urgent payments, vendor disputes, invoice exceptions, and workflow bottlenecks.
- Provide oversight, guidance, and coordination for any AP staff, temporary support, or offshore resources supporting the AP function.
Working Capital and Payment Management
- Manage the weekly vendor payment run process with clear attention to working capital discipline, payment timing, cash flow priorities, contractual due dates, and vendor terms.
- Prioritize payments based on business criticality, discount opportunities, contractual commitments, and available cash, rather than routine execution alone.
- Maintain accurate payment support and summaries for payments processed through vendor portals or other external platforms.
- Process refunds and other non-routine disbursements, as needed, with appropriate review and documentation.
- Reconcile credit card activity, prepare supporting schedules, and coordinate funding or replenishment activities as required.
Vendor Governance and Reconciliations
- Own vendor master data integrity, including vendor setup, W-9 collection, banking validation, maintenance of payment terms, and ongoing review for accuracy and completeness.
- Perform vendor reconciliations, resolve discrepancies in a timely manner, and lead resolution of vendor inquiries or disputes related to invoices, credits, and payments.
- Maintain accurate vendor records and identify potential duplicate invoices, missing invoices, unusual items, or fraud risk indicators for prompt follow-up.
- Review recurring and special invoices submitted through vendor websites and portals and ensure proper support is retained.
Controls, Close and Audit Support
- Enforce approval workflows and internal controls across the AP process and ensure transactions are processed in accordance with company policy and delegated authority requirements.
- Support month-end close by preparing AP-related balance sheet reconciliations and month-end schedules, including prepaid expenses, accruals, fixed assets, and other assigned accounts.
- Coordinate with accounting on period-end accruals, invoice cutoff, and completeness procedures to support accurate expense recognition and financial reporting.
- Maintain audit-ready support and documentation for AP transactions, reconciliations, payment activity, and vendor files.
- Support external audits, diligence requests, and internal reviews by providing AP schedules, reconciliations, and requested documentation on a timely basis.
Systems Administration and Optimization
- Administer Bill.com, including vendor setup, banking updates, payment monitoring, direct deposit invitations, issue resolution and control maintenance.
- Administer SAP Concur, including employee setup, workflow updates, user support, and troubleshooting.
- Monitor AP system activity and identify sync issues, data exceptions, or processing errors for timely resolution.
- Continuously improve AP workflows, controls, and automation opportunities across Bill.com, SAP Concur, and related processes to enhance efficiency, visibility, and compliance.
Qualifications
- Bachelor’s in Accounting, Finance, or a related field preferred; equivalent professional experience will be considered.
- 4–5 years of progressive experience in accounts payable, invoice processing, vendor management, and account reconciliations.
- Strong understanding of AP subledger management, three-way match concepts, invoice approval workflows, vendor payment processing, and period-end cutoff.
- Experience preparing balance sheet reconciliations and month-end schedules, including prepaid expenses, accruals, fixed assets, and other assigned accounts.
- Experience supporting month-end close, audit requests, and AP-related documentation in an audit-ready environment.
- Hands-on experience with Bill.com and SAP Concur strongly preferred.
- Proficiency in Excel or Google Sheets for analysis, tracking, reconciliations, and reporting.
- Strong attention to detail, organization, judgment, and follow-through.
- Ability to work independently, prioritize effectively, manage recurring deadlines, and escalate issues appropriately.
- Strong written and verbal communication skills with a proactive, solutions-oriented mindset.
Additional Information
All your information will be kept confidential according to EEO guidelines.
We combine incredible growth with the stability of a privately held, diversified, and debt free company. We work hard, play hard, celebrate our successes and pursue our goal of delighted customers with relentless passion.
Our experienced leadership team supports a vibrant and entrepreneurial corporate culture, giving you the chance to use your talents to make a real difference. At AireSpring, you’ll work alongside other smart and dedicated people to solve business and technology challenges while delivering excellent service to all of our customers.
