This position Coordinates and manages office activities and workflow processes to ensure smooth efficient operations within the Department of Biomedical Sciences. Performs administrative support duties to the Chair, the Director of PhD Program, and the Director of MHS program. Makes work-related decisions in accordance with existing policies and procedures. Position will enter vendor payments in Workday, contracts in the Novatus system.
- Oversee effective and efficient daily operations to support department goals and coordinate overall logistics to ensure successful departmental mission; serve as primary administrative point of contact and contribute to the overall success of the department through oversight of assigned projects and deliverables
- Assist the Director of the PHD Program with planning, administering, and coordinating the activities and objectives of the PhD Program, including organizing all the Director’s meetings and drafting review and progress reports.
- Provide support to the Director of the MHS program for overall implementation of the tracking and evaluation plan, including collecting and analyzing program data to assess program effectiveness and drafting progress reports.
- Coordinate with other administrative staff of the school to manage multiple programs, ensuring compliance with all applicable regulations
- Manage daily financial expenditures; monitor budget expenditures; maintain fiscal records and oversee daily aspects of budget management, including monitoring available funds balances
- Performs other related duties as assigned.
Knowledge, Skills and Abilities Required:
- Must have excellent analytical and problem-solving skills
- Must be Excel and MS Word proficient with financial skills
- Program planning and implementation skills
- Ability to take initiative and work independently is required
- Excellent organizational and interpersonal skills
- Outstanding verbal and written communication skills
- Ability to exercise good judgment and prioritize for the timely fulfillment of responsibilities
Knowledge, Skills, Abilities Preferred
N/A
Education and Experience Required:
BA or BS from an accredited college or university with up to 1 year of administrative experience.
Education and Experience Preferred:
N/A
Licensure, Certification or Registration Required:
N/A
Licensure, Certification or Registration Preferred:
N/A
This job description reflects the general duties and responsibilities necessary to describe the principal functions of the job, as identified, and shall not be considered an exhaustive list of job responsibilities which may be inherent in the job. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. The responsibilities listed may be subject to change at any time and individuals may be asked to perform duties outside of their regular responsibilities to support the ongoing operations and mission Meharry Medical College and its facilities.
