Purchasing & Bank Runner

Purchasing & Bank Runner

Position Summary:

The Purchasing & Bank Runner is responsible for handling day-to-day procurement activities,

bank transactions, and other administrative tasks. This role requires ensuring timely purchases,

accurate financial transactions, and smooth coordination between departments to support

operational efficiency.

Key Responsibilities:

1. Purchasing Tasks:

Procure goods and services as per company requirements while ensuring quality

and cost-effectiveness.

Liaise with vendors and suppliers to obtain quotations and negotiate terms.

Prepare purchase orders and track deliveries to ensure timely receipt of goods.

Maintain a record of all purchases, receipts, and invoices for reporting purposes.

2. Banking Transactions:

Handle day-to-day banking tasks, including deposits, withdrawals, and payment

processing.

Submit required documents to banks and collect approvals, statements, or other

banking paperwork.

Ensure timely submission of payments to suppliers, vendors, or other parties.

Maintain accurate records of all banking transactions for reporting and

reconciliation.

3. Coordination and Communication:

Collaborate with finance, logistics, and other departments to align purchasing and

banking activities.

Communicate effectively with suppliers, vendors, and bank representatives to

resolve any issues.

4. Administrative Support:

Assist in filing and organizing purchase and banking documents.

Provide support for internal audits related to purchases and financial

transactions.

Update and maintain procurement and banking databases.

5. Compliance and Standards:

Adhere to company policies and financial regulations in all purchasing and

banking activities.

Ensure proper documentation and approval for all transactions.

Monitor and report any discrepancies or irregularities to management.

Qualifications and Skills:
Education: High school diploma or equivalent (preferred: diploma in business
administration, accounting, or related fields).

Experience:
Prior experience in purchasing, banking, or a similar administrative role is
preferred.
Familiarity with procurement processes and banking systems.

Technical Skills:
Proficiency in Microsoft Office Suite (Word, Excel, and Outlook).
Knowledge of ERP systems is an advantage.

Soft Skills:
Strong organizational and time management skills.
Excellent communication and negotiation abilities.
Attention to detail and accuracy in handling transactions.
Ability to handle confidential information with integrity.

Key Success Metrics:

Timeliness and accuracy in purchases and banking transactions.
Effective communication and coordination with suppliers, banks, and internal teams.
Compliance with company policies and financial regulations.
Maintenance of accurate records for audits and reporting.

This role is ideal for a detail-oriented professional who can efficiently manage purchasing and
banking tasks while ensuring smooth operational support.