Editorial Administrator, Editorial Management

Join our team at the Guardian and be a part of a diverse and inclusive global organisation that delivers fearless, investigative journalism, and holds power to account. Our team of award-winning journalists, cutting-edge commercial professionals and industry-leading digital experts are committed to making a difference and represent a wide range of backgrounds and perspectives. We offer a challenging and exciting environment for career development, with a focus on training, growth and fostering an inclusive culture.

We are looking for an editorial administrator, editorial management to support the smooth day-to-day running of editorial operations.

At the heart of our fast-moving news organisation, the central Editorial Management team keeps the operational engine of the Guardian’s editorial department running seamlessly. In an environment where priorities shift quickly, the team ensures that critical administrative, financial, staffing and casual worker processes operate smoothly - enabling editors and journalists to focus on delivering world-class Guardian journalism.

This is an 18-month fixed term contract or staff secondment.

About the role

• Provide comprehensive administrative assistance to Senior Managing Editors, including complex diary management, international travel coordination, and overseeing office logistics.
• Support the end-to-end cycle of ‘casual’ (freelance) staff, including onboarding, maintaining booking databases, and acting as the primary point of contact for shift scheduling and queries.
• Oversee the administration for specific editorial sections (such as Crosswords), managing the payment pipeline for external contributors and coordinating the fulfillment of reader prizes and stock.
• Facilitate smooth department operations by processing purchase orders, reconciling corporate credit cards, and managing the central ledger for editorial print and digital subscriptions.
• Manage administration surrounding sabbatical entitlements and sickness - ensuring accurate record-keeping and proactive internal communication.
• Assist with the end-to-end process for media award submissions and ceremonies, and provide back-up support for global staff secondments, including travel, accommodation, and press card distribution.

About you

• Working in a busy, fast-paced environment, ideally supporting multiple stakeholders or teams
• Managing diaries and coordinating meetings
• Handling confidential and sensitive information with discretion
• Processing invoices, costs or payments, with accurate data entry across financial systems
• Working with spreadsheets (google sheets and Excel) with excellent attention to detail and accuracy 
• Managing or supporting structured administrative processes
• Experience arranging international travel and accommodation is desirable
• Ideally, you’ll have a demonstrable ability to bring a diverse perspective to this role

We actively encourage applications from groups traditionally underrepresented in the UK media.

How to apply

To apply, please upload your latest CV and a cover letter that outlines why you’d love to take on this role, and why you’re a great match for what we’re looking for. 

The closing date for applications is Thursday 9th April 2026.

All roles at the Guardian are open for everybody to apply. It is important to us that you feel supported and comfortable throughout your recruitment process, in order to perform your best. Please let us know if there are any changes we could make to help your application, this includes providing documents in accessible formats or personalising the process to better support your needs. Please contact Sean, Senior Recruitment Partner on sean.brinkley@theguardian.com to discuss further so we can work with you to support you through your application.

Benefits and policies at the Guardian

You’ll have 6 weeks of annual leave per year (plus bank holidays) with the option to purchase an additional 5 days. Our pension scheme is generous; if you contribute 5% then we will contribute 8-12% (depending on your age). We believe in giving back, which is why employees are given 2 volunteering days annually and the option of payroll giving. Season ticket loans are also available.

You are entitled life cover, income protection, and eye tests. You can also opt in to dental insurance.

We have enhanced maternity, paternity, adoption and shared parental leave policies in place. We also support our employees by offering an IVF, menopause, baby loss and trans equality policy.

Culture and wellbeing

We want everyone to feel like they belong at the Guardian and we champion diversity of thought. Our various employee forums provide a platform to use their voice to foster an inclusive workplace. We became the first major media organisation to achieve B Corp status.

We offer tools to help you prioritise your wellbeing including access to our employee benefits platform which provides tailored support for health and wellbeing. In addition, we also offer free yoga and pilates classes. These run alongside our corporate gym membership and cycle to work scheme.

Our canteen has views overlooking the Regent’s Canal and caters for breakfast, lunch and dinner.

Learning and development

We encourage personal and professional growth. Employees have access to a broad range of tools and solutions, and we are happy to support the pursuit of professional qualifications through vocational courses and apprenticeships.