Contracts Administrator

Melbourne | Full-time

Are you an experienced Contract Administrator with at least 2 years in commercial fitout or workspace construction?

Do you thrive as the reliable point of contact for clients from concept to handover?

Are you passionate about transforming offices into inspiring workplaces?

If you're nodding yes, Amicus could be the perfect next step in your career. We're seeking someone who brings solid fitout knowledge and wants to grow—whether you're a career CA or see this as a development opportunity into more senior roles.

About Amicus

Amicus is an award-winning workplace design and construction specialist with offices in Sydney, Melbourne, and Brisbane. Since 2005, we've delivered end-to-end solutions for offices, labs, education, and hospitality—now expanded to include workplace strategy, technology, finance, and culture consulting.

Our Melbourne Delivery team (~40 people company-wide ~95) is collaborative, high-trust, and people-focused. We prioritise well-being, growth, and real work-life balance in a positive, supportive environment.

About the Role

Join our Delivery team (6 Contract Administrators + you) to support fast-paced, varied workspace fitout projects. You'll work closely with Project Managers, acting as the client's consistent contact while managing commercial and administrative aspects end-to-end.

Key responsibilities include:

• Interpreting and administering construction contracts (head and sub), managing variations, progress claims, documentation, and risk mitigation in line with construction law and legislation
• Supporting the Project Manager with scheduling, progress monitoring, budget tracking, resource management, performance reporting, and issue resolution
• Proactive commercial risk identification and mitigation to optimise project value and outcomes
• Managing the full CDC/DC/CC/OC process on behalf of clients and PMs, meeting tight statutory timeframes
• Breaking down project scopes, issuing trade packages for tender, analysing/reconciling quotes, and coordinating across all trades (including reading structural and services drawings)
• Clear, professional communication with internal teams, clients, consultants, and stakeholders—both verbal and written

What You'll Bring | Essential:

• Minimum 2 years' experience as a Contract Administrator / Project Coordinator in commercial fitout, workspace, or refurbishment projects (ideally with a design & construct company)
• Strong construction knowledge, particularly in fitouts
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) for documentation and reporting

Highly regarded:

• Formal qualification (e.g., Cert IV / Diploma in Building & Construction, Bachelor of Construction Management, or equivalent)
• Experience navigating fast-turnaround, multi-project environments

Why You'll Love It Here

• 9-day fortnight (work smarter, enjoy more long weekends)
• High flexibility — only 2 days in our Flinders Lane office per week; the rest from anywhere (high-trust culture)
• Goals-driven, not hours-driven
• Genuine support for growth: leadership training, development programs, regular constructive (and kind) feedback
• Stability and career path — we've been investing in our team since 2005
• Supportive, positive managers and a collaborative team culture

A Few Things to Consider

Our projects move quickly with multiple concurrent fitouts requiring critical thinking, creative solutions, and your active input. If you prefer long-term focus on a single large project, this fast-paced variety might not suit.

We embrace feedback and personal development, so expect open, kind conversations to help you grow—this energises us but isn't everyone's preference.

Our thorough (but efficient) recruitment process includes deep experience-based interviews and reference checks—we hire with confidence because we invest in the right people.

If this sounds like you and you're excited about workspace fitouts, we'd love to hear from you!

Apply now with your resume.