People & Culture Administrator (Fixed Term)

Company Description

To tatou tikanga | Our Culture

Our kaimahi (employees) are passionate people, each driven to contribute to better health outcomes, with a focus on high priority populations. We are focused on hiring kaimahi who live and work in the communities they serve.

Whakarongorau Aotearoa (Whakarongorau) is committed to understanding and improving mana taurite (equal status) starts with the understanding of self and how we, as health professionals, think and behave each minute of each day to serve the health needs for Aotearoa.

We are committed to ensuring our workforce reflects the community we support.

Ko wai mātou | About us

Whakarongorau, a social enterprise, is a virtual health and social services organisation with a proven record of connecting people seamlessly with care when they need it. Whakarongorau aims to be there when face to face health and social services cannot, providing consistent, clinically supported access to services for those in need or when people are unable to access other options due to location, time of day, financial or cultural barriers.

Job Description

Are you an experienced HR administrator looking to bring your skills to a purpose-driven organisation? This fixed-term opportunity offers the chance to contribute to a high-performing People and Culture team, supporting kaimahi across Aotearoa.  

Mō tēnei tūranga - About the role 

As a People and Culture Administrator, you'll play a key role in delivering high-quality administrative support across the People, Culture and Capability function. You'll work alongside a collaborative and values-driven team, supporting recruitment, onboarding, compliance, learning & development, and other tasks across the employee lifecycle. This role will allow you to collaborate with talented professionals and make a meaningful impact on our workforce. 

This is a fixed term position (10 months) working from our central Auckland office and fixed work from home days. 

Ngā haepapa matua - Key responsibilities 

• Independently provide top-tier administrative support to internal stakeholders, ensuring the highest standards of service delivery 
• Coordinate recruitment administration, including job ads, hiring manager support and pre-employment checks
• Maintain accurate kaimahi records across relevant systems (e.g. BambooHR and iPayroll)
• Manage the shared People and Culture, and Learning and Development inboxes, responding to routine queries
• Supporting compliance activities such as police vetting, annual practicing certificate tracking and work from home audits. 
• Handle ad hoc administrative tasks and prepare reports as needed 
• Providing general administrative support to the wider People and Culture team

Note: The duties and responsibilities outlined may be subject to change to meet team, service, or organisational requirements. 

Ngā hua mōu | What's in it for you

• Enjoy a supportive, hybrid working environment with regular work-from-home days each week
• Benefit from birthday leave and a half-day off every month to prioritise your wellbeing
• Access exclusive discounts with Boost and Samsung
• Bring your furry friend to our dog-friendly office
• Be part of a collaborative team working towards better health outcomes for all of Aotearoa

Qualifications

Mōu ake - About you

You'll bring a proactive attitude and a willingness to learn. You're someone who thrives in fast-paced environment, enjoys working with people, and takes pride in delivering accurate, high-quality work. 

We are looking for an individual with a vibrant sense of humour and energy to excel in this role. Having a positive attitude and adaptable approach are essential traits, enabling successful multitasking within the position. Collaborative teamwork is paramount, as well as someone who can effectively engage with colleagues to collectively tackle challenges and find solutions.

We invite you to apply for this exciting People and Culture Administrator position. Join us in shaping a positive and impactful workplace culture.

Ōu wheako ōu mātauranga hoki - Qualifications and experience 

• Tertiary qualification in Human Resources, Business Administration or related field is preferred 
• Experience in supporting organisations in best practice administration 
• Meticulous attention to detail and a proven track record of maintaining a high level of accuracy 
• Advanced proficiency in Microsoft Office 365 services, including Teams and ideally Sharepoint 
• Strong problem-solving skills and the ability to introduce innovative ideas and efficiencies 
• Experience managing data and tracking systems, with the capability for data manipulation 
• Comfortable working under pressure and committed to improving service delivery 
• Familiarity with high growth, dynamic, and evolving work environments 
• Self-management skills to ensure the delivery of accurate written and numerical employee documentation 
• Effective collaboration and communication skills, both verbally and in writing, with diverse groups of people 

Additional Information

Ō mātou uara - Our values

E kimi ana mātou i ētahi tangata e kaha whakanui i ēnei uara - We are looking for people who align naturally with these values and will champion them

• Mahia te mea tika / Do the right thing
• Hihiri e te kounga / Motivated by quality
• Ngākau nui ki te pai ake / Passion for better
• Pokohiwi ki Pokohiwi / Shoulder to shoulder

To tatou tikanga | Our culture

Our staff are passionate people, each driven to contribute to better health outcomes, with a focus on high priority populations. We are focused on hiring kaimahi who live and work in the communities they serve.

Whakarongorau Aotearoa’s commitment to understanding and improving mana taurite (equal status) starts with the understanding of self and how we, as health professionals, think and behave each minute of each day to serve the health needs for Aotearoa.

We are committed to ensuring our workforce reflects the community we support.