NetSuite Senior Staff Accountant Job Summary: A NetSuite Senior Staff Accountant is responsible for assisting in various accounting tasks using NetSuite, a cloud-based Enterprise Resource Planning (ERP) system. To thrive as a NetSuite Senior Staff Accountant, a solid background in accounting principles, financial reporting, and data analysis is essential, supported by a degree in accounting or finance. Experience with NetSuite ERP software, along with certifications such as NetSuite Certified Suite Foundation or advanced Excel proficiency, is typically desired. Strong analytical thinking, attention to detail, and clear communication skills help senior accountants excel when managing complex financial data and collaborating with cross-functional teams. These capabilities are crucial for maintaining accurate financial records, streamlining processes, and supporting informed business decisions within an organization A Senior Staff Accountant must be adept in handling general ledger maintenance, financial reporting, accounts payable and receivable, and reconciliations within the NetSuite platform. This role also includes training and supporting Staff Accountants and Junior Staff Accountants to learn automating processes, ensuring compliance with financial regulations, and optimizing NetSuite functionality to improve accounting efficiency. Strong knowledge of accounting principles and experience with NetSuite ERP are essential for success in this role. The Senior Staff Accountant will manage other Staff Accountants and Junior Staff Accountants to improve their efficiency in maintaining financial data by analyzing and researching accounts as well as preparing financial statements using the features of the NetSuite platform. Oversee and be capable of perform accounting and clerical tasks related to the efficient maintenance and processing of accounts payable and accounts receivable transactions as well as general ledger entries. Oversee and be able to perform record keeping and financial reporting as required in the NetSuite system. Organize and convert mixed data into uniform data to allow for recording, analysis, and error detection. This position requires the Senior Staff Accountant to be a fast learner and be comfortable working in a fast-paced environment. Demonstrate complete Finance & Accounting accounts payable and payroll processing to oversee the activities of Staff accountants who provide these roles and/or act as backup to other Staff accountants. Key responsibilities include the following:
Post and process journal entries in NetSuite to ensure all business transactions are recorded,
Update accounts receivables and issue invoices as required,
Update accounts payable and perform reconciliations,
Assist with reviewing expenses, payroll records, timecards and other essential duties etc. that may be assigned,
Update financial data in NetSuite to ensure that information will be accurate and immediately available when needed,
Prepare and submit weekly/monthly reports using the NetSuite functionality,
Assist senior accountants in the preparation of monthly/yearly closings,
Prepare consolidated internal and external financial statements by gathering and analyzing information from the general ledger system and from company department personnel,
Maintain and balance the NetSuite consolidation system by inputting data; scheduling required jobs; verifying data,
Analyze information and options by developing Excel spreadsheet reports and verifying information,
Prepare general ledger entries by maintaining records and files and reconciling accounts.
Prepare payments by accruing expenses as posted in NetSuite,
Develop and implement accounting procedures by analyzing current procedures and recommending changes,
Answer accounting and financial questions by researching and interpreting data,
Convert general accounting data to general ledger system,
Obtain supplementary information for preparing financial statements,
Protect organization's value by keeping information confidential,
Accomplish accounting and organization mission by completing related tasks as needed,
Supports preparation of all monthly accounting reconciliations,
Supports coordination of all reporting activities using the NetSuite reporting functions,
Develop and maintain knowledge of commonly used accounting and bookkeeping guidelines using Generally Accepted Accounting Principles (GAAP),
Develop the knowledge of reconciliation of cash accounts and bank statements,
Assist with other accounting projects, and
Performs other related duties as required and assigned.
Provide daily guidance, training, and support to Staff Accountants.
Review and approve journal entries, reconciliations, and workpapers prepared by Staff Accountants.
Ensure team adherence to accounting policies, deadlines, and quality standards.
Assist with training, onboarding, and ongoing development of junior accounting team members.
Act as the first escalation point for questions or complex transaction issues.
Analyze financial results, identify variances, and prepare management reports.
Support budgeting and forecasting through data analysis and insights.
Prepare audit schedules and coordinate with internal/external auditors.
Review and validate schedules prepared by Staff Accountants.
Maintain and review fixed asset schedules and depreciation.
Ensure timely and accurate maintenance of prepaid and accrual schedules.
Required Foundational Knowledge and Skills
Proven experience as a Staff Accountant preferably with NetSuite experience,
Ability to work independently and complete duties and projects with little direct supervision,
Ability to accurately work under pressure in meeting deadlines,
Must have excellent organizational skills,
Must know how to prioritize projects/information,
Must have good oral and written skills to communicate with clients,
Must be efficient in work habits,
Must have strong organizational abilities,
Must be dependable and accountable,
Must be disciplined in completing work and following up on tasks,
Must be able to function in fast paced and sometimes stressful environment,
Must be willing to expand NetSuite knowledge base by learning new areas of business,
Ability to access and accurately input information into the NetSuite system,
Must have considerable knowledge in basic overall accounting and accounting functions,
Efficient in the use of a computer,
Efficient in the use of Microsoft Office applications such as Excel, Word, and Power Point, and
Knowledgeable and efficient in the use and functionality of NetSuite ERP system software.
Prepare and record advanced journal entries, accruals, and monthly adjustments.
Lead month-end, quarter-end, and year-end close processes.
Review general ledger activity for accuracy and completeness.
Ensure financial statements comply with GAAP (or IFRS, as needed).
Compliance & Controls
Uphold internal control standards and assist in enhancing accounting procedures.
Support tax compliance (e.g., sales tax, 1099s, business/property tax filings).
Assist in policy development and documentation.
Cross-functional Collaboration
Partner with departments such as operations, HR, and procurement to enhance data accuracy.
Provide technical accounting guidance for unusual or complex transactions.
Support financial system implementations and process improvements.
Key Competencies:
Confidentiality
Reliability
Organization
Prioritization
Attention to detail and accuracy
Use of good judgment
Effective communication skills
Information management skills
Problem-solving skills
Teamwork
Ability to meet deadlines
Education and/or Experience
A Bachelor’s Degree in accounting or finance is required, Master’s Degree in Accounting or Finance is a plus. Must possess strong technical background in the area specified, strong analytical skills, and excellent written and verbal communication skills. Must have strong Microsoft Office Suite skills with high functioning level of spreadsheets and must be able to excel in the comprehension and functionality of NetSuite ERP accounting software. Must possess 3 to 5 years of experience in accounting or finance, in a Government Contract Industry setting.
