Procurement and IMPEX Coordinator

Department: Operations

Employment Type: Permanent - Full Time

Location: Tanzania

Description

Job Location: Arusha, Tanzania

About The Role:
The Procurement & IMPEX Coordinator plays a key role in managing Sun King’s end-to-end procurement and import/export operations across the solar, phones, and clean-cooking businesses.

This role ensures timely sourcing, cost efficiency, regulatory compliance, and smooth importation of goods, while guiding the Procurement Associate and aligning procurement activities with Sun King’s supply chain, finance, and operational goals.

What you will be expected to do:

Procurement Strategy & Supplier Management

• Manage procurement activities for indirect and selected direct categories across solar, phones, and clean-cooking businesses
• Handle supplier sourcing, evaluation, onboarding, and performance tracking in line with procurement policies
• Conduct supplier discussions on pricing, timelines, payment terms, and service levels to ensure value and continuity
• Gather market insights, benchmarking data, and cost information to inform sourcing approaches
• Review vendor performance regularly, tracking KPIs such as cost, timelines, quality, and timeliness
• Maintain accurate supplier records, including contracts, certifications, and performance data

IMPEX (Import & Export) Coordination

• Oversee importation activities, including shipment planning, documentation, and clearance processes
• Ensure compliance with local regulatory requirements (e.g., TBS, TRA) and international trade standards
• Work with clearing agents, freight forwarders, and shipping partners to ensure efficient cargo movement
• Review and validate shipping and import documentation (Commercial Invoice, Packing List, Bill of Lading/AWB, CoC)
• Track shipments, flag potential risks or delays early, and follow through to resolution

Purchase Order & P2P Oversight

• Review Purchase Orders (LPOs) in SAP to ensure alignment with budgets and procurement plans
• Ensure accuracy of invoices, delivery notes, GRNs, and system records within the Procure-to-Pay (P2P) process
• Maintain complete and accurate procurement records in SAP for audit readiness
• Resolve invoice discrepancies and supplier payment queries with finance teams

Team Coordination & Cross-Functional Engagement

• Guide the Procurement Associate in daily activities, ensuring clarity of priorities and consistent delivery
• Define and track KPIs across procurement activities, including turnaround time (TAT), cost efficiency, supplier performance, and compliance
• Hold regular check-ins to review progress, identify gaps, and align on next steps
• Maintain a structured approach to performance tracking and feedback
• Act as a coordination point for resolving operational issues, ensuring timely communication and closure
• Provide clear updates to stakeholders on performance, risks, and mitigation actions

Cost Control, Data & Reporting

• Prepare procurement reports and dashboards covering spend, savings, turnaround times, and supplier performance
• Identify opportunities for cost efficiency and process improvements while maintaining quality and compliance
• Monitor procurement spend across cost centers and highlight optimization opportunities
• Track and report key procurement and IMPEX KPIs, including TAT, savings, supplier performance, and shipment timelines

Compliance, Process Improvement & Audit

• Ensure procurement and IMPEX activities align with Sun King policies, internal controls, and regulatory requirements
• Maintain complete and well-organized documentation for procurement and import/export transactions
• Identify process gaps and implement improvements
• Provide required documentation and insights during internal and external audits

You might be a strong candidate if you have:

• Bachelor’s degree in Procurement, Supply Chain, Logistics, Business Administration, or a related field
• Professional certification (CIPS, CPSP, or equivalent) is an added advantage
• Experience in procurement and/or IMPEX operations is an added advantage
• Exposure to supplier management and international procurement is beneficial
• Experience in renewable energy, FMCG, or distribution environments is an added advantage

Key Skills & Strengths

• Strong stakeholder engagement and relationship management
• Effective negotiation and commercial evaluation
• Knowledge of import-linked procurement and cross-border supply chains
• Solid planning, organization, and problem-solving ability
• Attention to detail and ability to operate in dynamic, multi-country environments
• Proficiency in ERP systems (SAP preferred) and MS Excel

What Sun King offers

• Professional growth in a dynamic, rapidly expanding, high-social-impact industry
• An open-minded, collaborative culture with enthusiastic colleagues driven by the challenge of innovation and making a profound impact on people and the planet.
• A truly multicultural experience: you will have the chance to work with and learn from people from different geographies, nationalities, and backgrounds.
• Structured, tailored learning and development programs that help you become a better leader, manager, and professional through the Sun King Center for Leadership.