Group Planning Administrator

🌟 Join Our Team as a Part-Time Group Planning Administrator! 🌟

Location: Phillip Island, VIC

Start: Immediate

Hours: Part-time (5 days week - 30 hours/week)

Who We Are: At Phillip Island Adventure Resort, part of Christian Youth Camps (CYC), we create unforgettable experiences. From school camps to corporate retreats, we help guests Breathe. Experience. Discover. Our 80-acre resort is packed with adventure: giant swings, pools, flying foxes, rock climbing, canoeing and more.

About the Role: We’re looking for a friendly, organized, and proactive part-time Group Planning Administrator to join our team. You’ll support the planning and delivery of group programs, working closely with our Group Planner & Coordinator to ensure every camp and guest experience runs smoothly. This is a fantastic opportunity to develop your administration and coordination skills in a dynamic, hands-on environment.

What You’ll Do:  

• Assist with pre-camp planning, including entering group bookings, schedules, and activity details 
• Support communication with group organisers and internal teams
• Maintain accurate records of off-site activities, transport, and dietary requirements
• Help prepare detailed run sheets and logistical documents for each group
• Follow up with providers and internal teams to ensure bookings and arrangements are confirmed
• Contribute to the smooth on-site delivery of programs by keeping information and documentation up to date

What We’re Looking For:

• Organized, reliable, and proactive with strong attention to detail
• Friendly, cooperative, and enjoys working in a team
• Comfortable using computer systems and online platforms for scheduling and record-keeping
• Available to work part-time

Essential:

• Victorian Employee Working With Children Check (or willingness to obtain one)
• Right to work in Australia

Why You’ll Love Working Here:

• Flexible Hours: Part-time shifts that fit your lifestyle
• The Vibe: Work in one of the island’s most iconic adventure destinations
• The Team: Join a supportive, close-knit crew who love what they do
• The Impact: Help make every school camp or group visit an amazing experience

Ready to Apply? Click Apply and upload your resume, or call for a chat on 03 5952 2417.

Come help us create seamless, unforgettable experiences for every guest!

Christian Youth Camps Ltd (CYC) is committed to promoting and protecting the best interests of children and has zero tolerance for child abuse.