Senior Project Associate – Coordination, capacity building and procurement

Under the overall supervision of the IOM Syria Chief of Mission and the direct supervision of the IBG Programme Manager and Programme Officer, the Project Assistant – Coordination, Capacity Building and Procurement will support (this seems incomplete) the Immigration and Border Governance (IBG) unit in Damascus by coordinating project activities, supporting the design and delivery of capacity-building initiatives, and managing procurement-related processes to ensure timely, compliant, and efficient implementation of IBG projects. The role will also contribute to administrative and operational support, including liaison with internal units and external counterparts, documentation, and tracking of deliverables across assigned activities.

Responsibilities

1. Support the Programme Manager IBG and the IBG Programme officer in the establishment of coordination mechanisms with relevant national counterparts and organization of coordination meetings;

1. Assist in coordinating capacity-building initiatives both on-site and abroad.

2. Monitor the activity of implementing partners and verify they deliver planned assistance to the beneficiaries within the timeframe and according to work plans, including in relation to financial tracking, information management and reporting.

3. Respond to complex information requests and inquiries related to the border management context in Syria.

4. Draft clear and concise reports, briefings and power-point presentations for various meetings, workshops, conferences and engagements with donors related to IBG projects and programmes implemented in Syria.

5. Plan, raise purchase requests and coordinate efficient procurement actions from end-to-end with the relevant internal and external parties both in Damascus, Syria and abroad.

6. Assist in liaison work with the government officials, aiming to maintain close cooperation and working relationship in the implementation of IBG projects

7. Organize events, meetings and training with beneficiaries, civil society organizations, NGOs, embassies and all other relevant stakeholders with the aim of promoting IBM activities and disseminate its results.

8. Support the Programme Manager in coordinating any administrative and financial processes and tasks as required, including preparing purchase requests, payment requests and invitation letters.

9. Establish a filing system, ensure the permanent update and accuracy of archives, coordinate 

10. closely with the Programme Manager and staff to ensure appropriate document processing and follow-up on pending documentation. 

11. Provide support to the Programme Manager and programme officer in ensuring that IOM standards for procurement, logistics and financial procedures are duly applied.

12. Perform other duties as may be assigned.

 

Education

• School diploma with six years of relevant experience; or,

• Bachelor’s degree in Political or Social Sciences, International Relations, Development Studies, Migration Studies, Human Rights, Law or related fields from an accredited academic institution with four years of relevant professional experience.

Experience

• Experience in liaising with governmental authorities, national/international institutions, United Nations agencies and non-governmental organizations;

• Strong experience in drafting reports and coordinating procurement procedures within the humanitarian sector, ensuring accuracy, timeliness, and full compliance.

• Experience in working with law enforcement agencies, migrants, refugees, internally displaced persons, victims of trafficking and other vulnerable groups; and,

• Prior work experience with international humanitarian organizations, law enforcement agencies, non-government or government institutions/organization in a multi-cultural setting is an advantage.

Skills

• In depth knowledge of the broad range of migration related subject areas dealt with by the Organization; and,

• Knowledge of UN and bilateral donor programming.

• Knowledge of financial rules and regulations.

• Knowledge of International Public Sector Accounting Standards (IPSAS).

Languages

• Fluency in English and Arabic is required (oral and written).

IOM’s official languages are English, French and Spanish. Proficiency of English and Arabic required will be specifically evaluated during the selection process, which may include written and/or oral assessments. Required Competencies IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process. Values - all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators (Level 2)

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators (Level 2) (applicable only if position is with direct reports)

• Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
• Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
• Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
• Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
• Humility: Leads with humility and shows openness to acknowledging own shortcomings.

Notes

1. Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
2. This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.
3. National Professional Officers should be nationals of the country of their employment. NPOs perform work at the professional level and the same standards of recruitment qualifications and performance, required for International Professional staff.
4. Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable.
5. IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.
6. IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
7. IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application.

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies