HR Systems & Process Manager

Who we are and what we do:

 

We’re a group of UK-based cyber security, digital forensic investigation and e-Discovery specialists with more than a decade of experience and extensive certified expertise, brought together to deliver industry leading end-to-end protection for organisations that demand excellence.

 

From Managed Security Services and Incident Response to Digital Forensics, e-Discovery, Forensic Case Management, Compliance and Consultancy, we combine deep expertise with cutting-edge capability.

 

The Xypher group brings together specialist organisations that share one purpose: to protect businesses, governments, and law enforcement from evolving digital threats. With deep technical expertise, proven industry credentials, and shared values, Xypher provides the full spectrum of cyber services, from proactive security testing and 24/7 managed defence to incident response, compliance, and forensic investigation.

 

We have an exciting opportunity for a HR Systems & Process Manager to join our Human Resources team and play a pivotal role in modernising and improving HR processes.

 

What we are looking for:

This role combines operational reliability with continuous improvement.  You will manage HR systems and data flows while leading initiatives to simplify, standardise and automate HR processes ensuring efficiency, compliance and scalability across the employee lifecycle.  Fundamentally, the role is about taking responsibility for the way things are run today and transforming through digitisation, systems integration and the introduction of new technologies.

 

What you would do as our HR Systems & Process Manager:

 

HR Systems (HRIS) Management

• Maintain and develop the HRIS (BambooHR), ensuring data accuracy and system integrity
  
• Manage workflows for onboarding, leavers and data changes
• Produce reports and dashboards for HR and leadership teams
• Support colleagues in using the HRIS effectively and escalate any system issues to the appropriate teams or providers

Payroll Input & Data Flow

• Oversee accurate payroll data preparation for starters, leavers and contractual changes
• Collaborate with Finance and HR leadership to validate payroll and resolve issues
• Identify opportunities to streamline payroll processes through automation

Benefits Administration

• Maintain and update employee benefits programmes and ensure accurate processing and annual renewals
• Oversee monthly benefits data feeds (e.g. car schemes, healthcare updates, pensions)
• Research and implement new benefit options

Process Improvement & Digitisation

• Lead continuous improvement projects to reduce manual tasks and enhance efficiency
• Map current HR processes, identify pain points and implement automation or workflow redesign
• Work with IT and external providers to improve system integration and user experience

Employee Lifecycle Management

• Ensure high-quality documentation and data flow for offers, contracts, onboarding, changes and offboarding
• Maintain process maps and checklists for consistency and compliance

Compliance & Reporting

• Ensure all employee data complies with GDPR and internal governance standards
• Prepare ad hoc reports for HR leadership and maintain accurate records for audits

 

 To be successful in this role, you must be able to demonstrate competence and experience in the following:

 

• 2–5 years’ experience in HR operations, HR systems or payroll co-ordination
• Strong understanding of HR data flows and employee lifecycle processes
• Experience with HRIS platforms (BambooHR preferred) and ability to learn new systems quickly
• Highly systems-focused with an interest in HR technology and automation
• Strong attention to detail and accuracy with data
• Excellent communication and stakeholder engagement skills

 

Why join Xypher:

 

In addition to a competitive salary, we offer a wide range of additional benefits, including contributory pension scheme, healthcare scheme and life insurance amongst others.

 

With over 150 security professionals across the group, Xypher offers unparalleled opportunities to collaborate, learn from experts, and develop long-term careers in cyber.  Our structure allows our talent to grow within their specialist area or explore opportunities across the wider portfolio.

 

Join us on our mission to build the UK’s most comprehensive cyber resilience provider, delivering trusted protection, customer-first service, and industry-leading capability trusted by organisations that demand excellence.

Please note: Due to the nature of the role and our work, applicants will be required to be DBS checked, and able to pass a SC/NPPV3 security clearance check. To gain this level of security clearance you must have been resident in the UK for a continuous period of 5 years. 

To apply, please submit your CV along with a covering letter explaining your relevant skills and experience for this position.