Grants, Reporting and Partnership Manager

Organization - People in Need

Job Title – Grants, Reporting and Partnership Manager

Duty station – Chișinău

Salary range – 41.800,00 - 44.520,00 MDL gross

Based on the assessment of the candidate's knowledge, skills, abilities and previous experience.

Application Deadline – March 25, 2026, by COB.

Education & Work Experience

Qualification:

-      Minimum 5 years of professional experience in development and/or humanitarian programming, with demonstrated involvement in programme and project implementation in Eastern Partnership or comparable contexts.

-      At least 2 years of experience in senior or middle management roles, such as Programme Manager, Portfolio Manager, or similar positions with responsibility for overseeing and supporting project teams.

-      Proven experience in programme and project design, programme development, and preparation of project proposals for institutional donors.

-      Solid experience in humanitarian and development sectors relevant to PIN Moldova’s portfolio, such as civil society support, inclusive governance, protection, social inclusion, cash, livelihoods, education, agriculture, or climate resilience programming.

-      Proven experience managing and coordinating multi-partner or consortium-based initiatives.

-      Experience engaging and collaborating with governmental stakeholders, including representatives of central and local government institutions, and representing programmes in institutional and policy dialogue.

-      Experience supporting Project Managers across the full Project Cycle Management, including planning, implementation, monitoring, reporting, and project closure.

-      Strong leadership, communication, and interpersonal skills, with the ability to guide, support, and coordinate Programme Managers and Project Managers and engage effectively with donors, partners, and internal teams.

-      Good contextual understanding of the Moldovan operating environment, including humanitarian needs, development challenges, and coordination mechanisms.

-      Strong programme planning and coordination skills, ensuring coherence between project objectives, donor requirements, workplans, and budgets.

-      Proven ability to operate effectively in complex, high-pressure, and evolving environments, including emergency and politically sensitive contexts.

-      Strong analytical and problem-solving abilities, enabling timely identification of implementation risks and support to practical, solutions-oriented responses.

-      High commitment to quality programming, accountability, and continuous improvement, including the use of monitoring data to inform decision-making.

-      Demonstrated commitment to safeguarding, protection mainstreaming, and accountability to affected populations, in line with PIN policies and humanitarian

-      Languages – English/Romanian/Russian - Fluent in all aspects

Type of contract - Employment contract; Full-time work

Expected Duration of Assignment - 15/04/2026 - 31/03/2027, with Possibility for extension

Background

People in Need (PIN) is a Czech non-governmental organization that provides relief aid and development assistance while working to defend human rights and democratic freedom. It is one of the largest reliefs and development organizations in post-communist Europe and has administered projects in 37 countries over the past 30 years. See here for more information about PIN: www.peopleinneed.net.

From 2009 onwards, PIN has added development programmes to its work in Moldova, building a vision and practices that keep people and communities at the centre of our work. Throughout its presence in the country, PIN has been contributing to the development of following sectors: Sustainable Livelihood and Environment, Social Inclusion and Protection, Good Governance.

Position overview: 

The Grants, Reporting and Partnerships Manager supports the Moldova Country Programme in grants and partnerships management, fundraising, donor communication, and coordination with key partners such as the Czech Embassy, CzDA, and other international donors. The role works under the supervision of the Head of Programmes and collaborates closely with senior country programme management and relevant headquarters departments. As part of the Country Programme team, the manager also ensures grant compliance, supports donor reporting and communication, and may represent the organization in coordination meetings and donor relations.

Duties & Responsibilities:

Grants and Reporting:

·        Supports the development of concept notes, project proposals, and proposal modifications in coordination with programme teams.

·        Assists in drafting, proofreading, and compiling donor reports to ensure quality, accuracy, and compliance with donor requirements.

·        Provides staff with guidelines, templates, and supporting materials to ensure consistent and high-quality reporting.

·        Maintains organized records of grants-related documents and updates relevant systems (ELO, Navision, SharePoint, grants management tools).

·        Tracks donor reporting deadlines and coordinates with programme, MEAL, and finance teams to ensure timely data collection and reporting.

·        Assists in proofreading and translating project documents, proposals, reports, and budgets.

·        Supports the administrative monitoring of project implementation and documentation.

·        Prepares documents and collects information from programme and finance teams for project review meetings and internal reporting.

·        Ensures standardized reporting formats are used for weekly, biweekly, and monthly reporting.

·        Acts as a focal point for selected donor contracts, ensuring coordination between programme and support teams.

·        Supports the MEAL team in following up on monitoring results, feedback mechanisms, and complaints response systems.

·        Completes additional tasks assigned by the line manager or Head of Programmes.

Donor Relations and Fundraising:

·        Updates donor mapping and contributes to the development of the funding strategy.

·        Monitors donor priorities, funding trends, and potential funding opportunities.

·        Supports engagement with donors during visits and coordination meetings.

·        Liaises with HQ funding advisors to strengthen fundraising and donor intelligence.

·        Facilitates internal discussions and decision-making on funding opportunities (Go/No-Go).

Partnerships:

·        Facilitates communication and coordination between PIN Moldova and its partners.

·        Identifies, establishes, and maintains strong partnerships with local and international organizations.

·        Ensures effective coordination with partners throughout the project lifecycle.

·        Supports compliance with donor and internal regulations, policies, and procedures.

·        Assists in preparing partnership agreements and relevant documentation.

·        Maintains and updates a database of partners and key contacts.

·        Supports monitoring of partnership performance and identifies areas for improvement.

·        Compiles partnership-related documents and ensures timely submission of required reports.

·        Coordinates with programme and finance teams to collect relevant data for partnership and project reviews.

·        Performs other duties necessary for the successful implementation of programme activities.

Deadline for applications: March 25, 2026, by COB.

The applicants will be invited for interviews on a rolling basis. The application process might be stopped earlier if a suitable candidate is identified before the application deadline.

Only shortlisted candidates will be contacted for the interview. No phone calls or inquiries are allowed.

People in Need is committed to preventing any type of unwanted behavior at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct and committed to promoting the welfare of children and adults with whom People in Need engages /is in contact with. People in Need expects all staff to perform job duties and responsibilities in accordance with People in Need code of conduct and key policies (available at: https://www.peopleinneed.net/key-policies-4142gp). People in Need Staff will undertake the appropriate level of training.

All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks.

We are committed to ensuring diversity (people from different social and ethnic backgrounds and of different genders, sexual orientations, etc.) within our organization and encourage interested candidates to apply.

By sending their CV and other documents to the aforementioned link the candidate implicitly consents to their personal data appearing in the CV and such other documents being held and processed by PIN exclusively with the view to analyzing the candidate’s suitability for the position and keeping such data in our files for a reasonable period of time in accordance with the PIN's Data Protection Policy. The candidate can revoke such consent anytime by sending an according notice. Kindly refrain from including any special personal data, whose processing, as per applicable law, requires the express written consent of the subject of such data.